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Addressing NSF's requirement for Definition of a "year" in Budget Justification

May 21, 2018

On January 29, when NSF issued its Proposal & Award Policies and Procedures Guide, it noted that it is a university’s responsibility to include in the Budget Justification a definition of the term "year" for the purposes of complying in a consistent manner with NSF's two-month limit on salary requested in the proposal budget for senior personnel. (Note as well that NSF increased the Budget Justification page limit to five pages). 

In order to comply with NSF's guidance, ORSP recommends using the following:

"The University of Michigan uses the following definitions for the purpose of calculating the two-month limit on salary requested in the proposal budget for senior personnel:  

  • A calendar year is the 12 month period starting January 1 and ending December 31.
  • A fiscal year is the 12 month period starting July 1 and ending June 30.
  • A University Year (aka U-Year), per Sec. 5.01 of the University of Michigan's bylaws and as used in connection with appointments of members of the faculty and other personnel, contains any two terms in the calendar, as defined for the year in question."

Also, see ORSP's Working with NSF page for key sponsor-specific updates.