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FAQs

The federal Controlled Substance Act defines and classifies drugs and other substances into five (5) controlled substance schedules (I - V) according their potential for abuse and addiction. The substance's schedule dictates the application process to use and guidelines to follow for security, storage, etc.

Schedule I:  illicit drugs, compounds and their chemical precursors that have a high potential for abuse, no accepted medical use, and lack of accepted safety protocols for medical use.  They are typically used for drug abuse/addiction research or for analytical research.

Schedules II-V:  drugs, compounds, and their chemical precursors that have accepted medical uses and a decreasing potential for abuse.

The Foreign Corrupt Practices Act

It is illegal for U.S. persons to offer or pay anything of value to a foreign official for the purposes of obtaining, retaining, or furthering business activities, per the federal Foreign Corrupt Practices Act (FCPA) anti-bribery provisions. For example, making payments to custom officials in exchange for their agreeing not to inspect goods or to release goods held at points of entry would violate the FCPA. For more information, visit the U-M Export Controls FCPA guidance.

Be Aware

Customs officials in any country, including the U.S., may inspect your belongings, including electronic content of computers, phones, tablets, and storage devices. They may take possession of these items for various periods of time—even permanently.  It is a best practice to only take items with you that are absolutely needed for your trip.

Some countries also have import regulations that specifically prohibit travelers from bringing into those countries encrypted laptops or other mobile devices. Violations of those countries’ prohibitions could result in confiscation of your device by customs authorities and/or fines or other penalties.

What If You Encounter A Problem While Overseas?

You are required to report a stolen or lost device or other IT Security Incident. The U-M Office of Global Engagement provides detailed information on General Emergency Protocols for U-M International Travelers.
 

When traveling out of the United States, everything you take with you is considered an “export,” under U.S. export regulations. Some of these exports will require an export license from the government. However, in many situations, you will not need an export license because either (1) the items or data you are taking are not controlled to your destination or sometimes (2) a license exception is available.

Items That Require Export Control Review Before You Travel

Do not travel with any of the following items without first obtaining specific advice from the Export Control Program, as these items may require an export license:

  • Devices, systems or software that are not standard, off-the-shelf products generally available to the public

  • Devices, systems, or software that are specifically designed or modified for military or space applications

  • Data or information received under an obligation of confidentiality

  • Data or analyses that result from a project that has restrictions on the dissemination of the research results

  • Classified information

  • Export controlled information

Items That You May Be Able to Take With You

U-M employees and students may be able to use a “Tools of Trade” license exception to travel temporarily out of the U.S. and hand carry certain types of hardware, software and/or data. This license exception may be used by U-M employees and students traveling with personally-owned or U-M-owned hardware, software and data provided that the terms of the license exception are met.  This exception does not apply to items, technology, data, or software regulated by the International Traffic in Arms Regulations (ITAR). Please contact the Export Control Program if you would like more information on using this exception when traveling internationally.

If your hardware, software or data are not eligible for the “Tools of Trade” license exception, the Export Control Program will discuss other options with you.  There are other less frequently used license exceptions that may apply, and if no license exception is available, you may be able to work with the Export Control Program to apply for an export license.  

Items That Need to Be Properly Secured For Travel

Whether you are traveling with a personally owned computer, a U-M owned computer, or any other device, you must make sure that you properly secure your hardware, software and data for international travel.  U-M Safe Computing has detailed guidance to help you secure your devices before, during and after travel.

If you are traveling with any export controlled information or other sensitive data on your devices, you must encrypt your devices to protect the data from unauthorized disclosure.  Please remember that before you travel with any data or devices, make sure that these items are able to be exported out of the country and taken with you to your intended destination. Encryption software that is not commercially available on a mass market basis may be regulated or restricted from being brought into some countries. See Export Controls on Encryption Software for more specifics.

When you travel internationally in your role as U-M employee or student, you must register your travel with the U-M Travel Registry. Registering travel with the U-M Travel Registry is also encouraged for personal trips. The U.S Department of State also allows you to record information about your planned trip so that they can assist you in case of an emergency.

If your destination is subject to U.S. embargoes, the U-M Travel Registry will automatically send your travel information to the Export Control Program, and you will be contacted to assure your travel complies with export regulations. If you are traveling to or through any other destination that is subject to other travel restrictions, you will need to talk to the Export Controls Program to ensure your travel complies with U.S. export control regulations.  

Destinations currently subject to the most comprehensive US embargoes include:

  • Cuba

  • Iran

  • North Korea

  • Sudan

  • Syria

  • Crimea region of Ukraine

Even if you do not need an export license to travel to your destination, you may need an export license to conduct certain activities in specific countries or to take certain items with you.

PLEASE NOTE: If you are planning to travel to Iran for a meeting or conference, you will need to obtain an export license prior to your trip. You should contact the Export Control Program immediately to allow time to apply for the license.

No. This is an often-heard misconception. The unit's cost-sharing is determined before the UMOR review takes place. Although the end result may be that the unit and UMOR each contribute the same amount toward the cost-sharing, matching is not automatic.

About $3 million in the Vice President's annual budget is specifically designated for cost-sharing. Most of the requests are for amounts in the range of $10,000 to $50,000. When requests for very large amounts of cost-sharing appear justifiable, the Vice President consults with the other executive officers to determine if other University funds can be made available for the requested purpose.

“Micro-purchase threshold” means $3,500, except it means—

(1) For acquisitions of construction subject to 40 U.S.C. chapter 31, subchapter IV, Wage Rate Requirements (Construction), $2,000; 
(2) For acquisitions of services subject to 41 U.S.C. chapter 67, Service Contract Labor Standards, $2,500; and 
(3) For acquisitions of supplies or services that, as determined by the head of the agency, are to be used to support a contingency operation or to facilitate defense against or recovery from nuclear, biological, chemical or radiological attack as described in 13.201(g) (1), except for construction subject to 40 U.S.C. chapter 31, subchapter IV, Wage Rate Requirements (Construction) (41 U.S.C. 1903)-- 

$20,000 in the case of any contract to be awarded and performed, or purchase to be made, inside the United States; and

$30,000 in the case of any contract to be awarded and performed, or purchase to be made outside the United States.
 

Reference:  Federal Acquisition Regulation (FAR) Subpart 2.101 – Definitions

As defined in the FAR at 2.101, a micro-purchase is an acquisition of supplies or services using simplified acquisition procedures, the aggregate (total) amount of which does not exceed the micro-purchase threshold.

6-1.1: Click Update for each animal that will be administered LPS

--Provide the requested information regarding dosage and routes of administration.

--Note that animals administered LPS may be housed at ABSL1.

6.1: Each type of animal that you will be administering LPS to must have an entry in this list. Add entries, if needed, and be sure to provide the following information in the detail questions:

--Q5: Answer “yes” here.

--Q8: Answer “yes” here as well.

--Q8.1: Select LPS from the list. (If you do not see LPS in this list, check your response to Q13 of the detail questions for LPS in Section 4-2: it must be “yes”.)

Q4.2: Answer “yes” here.

Q4.3: Be sure to include in this response a description of your work with LPS.

4-2.1: Create an entry for LPS in this table

--Q12: Note that work involving LPS requires BSL2 containment/handling.

--Q13: If you will be administering LPS to your animals, answer “yes” here.

Be sure to answer "yes" to the option for Infectious Agents/Biological Toxins.

Unfortunately, we cannot accept résumés and applications for graduate programs or research opportunities. Find application materials on the Rackham graduate programs website or follow the employment application procedures on the University of Michigan careers/job postings site. Do check the eligibility requirements for any programs you see. Many summer research opportunities are only available to U.S. Citizens.

Your first point of contact should be your department's research administrator. You can find that person here: Find a Research Administrator (Blue Pages).

Jobs and internships are arranged through the academic department or posted on http://careers.umich.edu.

We do not keep research publications for loan or purchase. If published, it may be available via the National Institutes of Health PubMed Central or our U-M library. For citations, please use standard citation methods.

Your first point of contact should be your department's research administrator. You can find that person here: Find a Research Administrator (Blue Pages) You can use our Project Representative lookup table here. 

Our international partnerships and UMOR-hosted internal funding opportunities reside on our Find Funding page. There you can also find a listing of our Faculty Grants and Awards with deadlines and contact information.  

Check the U-M Library's http://funding.research.umich.edu for funding databases. There, you can arrange a consultation with a librarian who can help you with resources. If applying for funding, your next point-of-contact should be your department's research administrator. You can find that person here: Find a Research Administrator (Blue Pages)

Research and internship opportunities are available for enrolled students. You can find graduate program application materials on the Rackham website (http://rackham.umich.edu). For undergraduate admissions go to http://admissions.umich.edu.

Media may contact Rick Fitzgerald (rickfitz@umich.edu) in U-M Public Affairs or David Lampe (drlampe@umich.edu), Executive Director for Strategic Communications.

Yes! We publish a newsletter on RAP Funding Opportunities on a monthly basis, and it reaches a number of our faculty and research administrators from various units around campus who have opted-in to receive our communications as it impacts their work.  Because our readers want to know about events, funding opportunities, and news that impact or support sponsored research, we can sometimes consider requests to include or promote content. Here are some parameters to follow when asking us to consider your content for inclusion,

If you would like to submit a short article for RAP Funding Opportunities (sent every month) please provide the following to orsp-communications@umich.edu within 5 days of the end of the month:
•    A logo or image (or department logo)
•    About 300-500 characters of copy or bullets that clearly address:

  • -Research areas
  • -Amount offered (or opportunity offered)
  • -Who is eligible
  • -Deadlines
  • -A URL to link to so readers can get more details. (So you need to host a landing page if you are not already, to provide more detail as we cannot include attachments).

Yes, but only for human subjects protections regulatory training.  The commonly accepted equivalents are:

The equivalent training must have been completed within the past 3 years and cover content similar to PEERRS content.  Certifications from CITI must include the following, at a minium:

For PEERRS credit in: Complete the following CITI modules:
Human Subjects - Biomedical
  • History & Ethical Principles 
  • Basic IRB Regulations and Review Process
  • Informed Consent
  • Research with Protected Populations - Vulnerable Subjects
Human Subjects - Social-Behavioral
  • History & Ehtical Principles
  • Defining Research with Human Subjects
  • The Regulations
  • Assessing Risk
  • Informed Consent
  • Privacy and Confidentiality

 

U-M may accept other human subjects protections training equivalents upon ad-hoc review.  To submit a certificate for a training equivalent and obtain PEERRS credit, complete the Request a PEERRS Human Subjects Certification Waiver webform.

Yes, if you are working on a U-M human subjects study.  

If you have completed an equivalent human subjects protections training course (e.g., from CITI or NIH) at your institution within the past three years, submit the training certificate to PEERRS to obtain a training waiver.  See Request a PEERRS Human Subjects Training Waiver for instructions.  

If you have not completed an equivalent training course:

  1. Establish a U-M Friend Account using your current email address.  This email address will be your login ID for PEERRS/My LINC.
  2. Request PEERRS access.  See the PEERRS Access Request Form for instructions.
  3. Upon confirmation that PEERRS access has been granted, select the applicable Human Subjects Protections course from the PEERRS website and log into My LINC to complete the course.

To receive PEERRS credit, the email address used for your U-M Friend Account must be the same email address used in the U-M IRB Application (HUM).

If you are the Principal Investigator on an award funded by the National Science Foundation (NSF), you are responsible for having and carrying out a training plan with undergraduate students, graduate students, and post-doctoral trainees working on the project.  This training plan must:

As the PI, you may choose to use PEERRS course as RCR pre-requisites, but per NSF regulations, online instruction (such as PEERRS) cannot be the sole method for RCR training.

Yes. It is not a requirement to hold PEERRS certification prior to sumbmitting a research transaction (e.g., PAF, HUM, TCP) for review by a U-M central office (e.g., ORSP, IRB Offices).  However, the required training must be completed before that transaction can be awarded or approved.

To receive PEERRS course credit, you must read every page in the course and pass/complete the certifaction test/activity.

Before you start

  1. My LINC works best with Internet Explorer or Safari web browsers.
  2. Turn off your web browser pop-up blocker to ensure that a course launches in a separate window.  Certification instructions also appear in pop-up boxes in My LINC.

When taking a course

  1. Click the NEXT button in the navigation bar to advance the course.
  2. Click NEXT twice, then OK after completing the certification test/activity.  Do not close the course until you see the Learning Activity Progress Detail page (3 clicks).
Who at U-M When Where
Office of Research and Sponsored Projects (ORSP) Prior to processing new awards and incremental funding (existing awards) eResearch Proposal Approval Form (PAF)
Institutional Review Boards (IRBs) Prior to approving human subjects studies eResearch IRB application (HUM) or IRB amendment (AME)
Export Controls Office (ECO) Prior to approving research activity using controlled technology or data eResearch Technology Control Plan (TCP) or TCP amendment

 

Other U-M offices may check PEERRS certification status as part of audit or misconduct investigations, including: University Audits, the Office of Research Compliance Review, and the UMOR Research Integrity program.  School/colleges may check student and trainee certification status if utilizing PEERRS courses as a part of their unit-based Responsible Conduct of Research curriculum. 

Topics covered each day of the course can be found on the Modules Map.
 

The Call for Intent to Submit process relates to the many Limited Submission funding opportunities that exist. There are at least 250 funding opportunities each year from various sponsors that are limited. We don't need to reserve competition dates for each opportunity if interest does not exist. So we prepare a weekly communication listing opportunities and asking for a show of hands to determine interest.  If interest exceeds the sponsor's institutional limit, the U-M Office of Research may hold an internal Limited Submissions Competition and announce it at a later date. 

We now communicate both the Calls for Intent to Submit and the Limited Submissions in a single communication.

To be informed of the opportunities we have identified, you can sign up for our Weekly Call for Intent and Limited Submission communication.  

Interested parties declare their interest for a Call for Intent to Submit and/or submit competition materials for a Limited Submission competition, through our InfoReady website.  

For questions, contact umorlimitedsubmissions@umich.edu.

A Limited Submission is a funding opportunity in which the sponsor sets an institutional limit for the number of proposals it will accept. The sponsor limits the number of proposals accepted per institution (e.g. only one proposal from the University of Michigan).

In order to participate, the University must organize to submit our most competitive proposal. This requires an internal competition. The process is critical extra submissions can result in the rejection by the sponsor.

To be informed of the opportunities we have identified, you can sign up for our Weekly Call for Intent and Limited Submission communication.  We now communicate both the Calls for Intent to Submit and the Limited Submissions in a single communication.

Interested parties declare their interest for a Call for Intent to Submit and/or submit competition materials for a Limited Submission competition, through our InfoReady Limited Submissions website.   For questions, contact umorlimitedsubmissions@umich.edu.

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Your Unit Administrator takes care of that through eResearch. Our Blue Pages pull from the eResearch data warehouse so the work is seamless for us and reflects your updates. If you are that individual and don't know how to do this, you can call 4-HELP  and touch 3 to get open a ticket and get instructions on how to make the changes. 

If so, then be sure to select the option on this page for research involving human-derived substances. Note that BSL2 containment/practices is required for all work involving human-derived substances.

 

 

If your IACUC protocols include EITHER transgenic animals, OR administration of rDNA, infectious agents, biological toxins, or human- or certain animal-derived substances to any kind of animals, be sure to select those options on this page. That work must be represented in your application.

If you are no longer conducting work that is described in a currently approved IACUC protocol, let us know when you submit your new IBC application. Otherwise, we will contact you for clarification before assigning your application for review.

 

If so, then be aware that creating an application is NOT the same as amending your registration.

Once your IBC application is approved, your current IBC registration will be withdrawn:  be sure that your new application includes any work from your current registration for which you wish to maintain approval.

What if I’m no longer working with the recombinant DNA that is described in my current registration?

If you are no longer conducting work that is described in your current IBC registration, let us know when you submit your new IBC application. Otherwise, we will contact you for clarification before assigning your application for committee review.

For questions on the Award Managment System project, please contact AWDMGT-CoreProjectTeam@umich.edu or 734-936-1284.

Phase 1 is targeted to launch in April 2018.

The Award Management Project Team has been assembled to define and launch a new Award Management System.

The U-M Office of Research maintains a list of publications and news sources. All U-M faculty and staff receive Michigan Research. If you know of other newsletters that we should list, please contact orsp-communications@umich.edu

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