Office of Research & Sponsored Projects (ORSP) support

Extended Sick Leave

Because charges related to Extended Sick are not allowable expenses on sponsored activity, ORSP will cover charges related to Extended Sick for all faculty and staff who have a paid appointment on sponsored activity, excluding the Pool Account.

The following procedure should be followed:

For ultimate approval for the use of extended sick,

The employee must notify the unit of the medical condition
A claim must be submitted by the unit and employee to Work Connections
The employee is obligated to sign a Medical Records release and to provide adequate medical documentation for the medical condition.

Emails

An email group is established by Work Connections that includes the name(s) of the appropriate unit staff and the email group established by ORSP, ORSP-Ext-Sick@umich.edu
Work Connections will provide periodic updates on the employee's medical condition to the email group as medical documentation becomes available.

Pregnancy
All pregnancy extended sick leaves, regardless of risk, must go through Work Connections. A "normal" delivery qualifies for 6 weeks while a C-section qualifies for 8 weeks of extended sick.

The unit is responsible for providing the employee with an FMLA (Federal Medical Leave Act) letter.

Timesheets and Charges
The employee/unit will record and submit the timesheet in the normal manner indicating the extended sick exception time. ORSP monitors the extended sick time records each month and once Work Connections approval documentation is received by ORSP the charges are transferred from the project to an ORSP short code.

Faculty
Because faculty are not in the time and labor system, there is no way to monitor their use of extended sick. It is the responsibility of the faculty member and the unit to contact ORSP directly in order to determine how best to monitor the use of extended sick.

More Information
For further extended sick information, please see the University of Michigan Standard Practice Guide 201.11-0 (pdf).

Feel free to direct questions to Dennis Cebulski at ORSP.
Phone: 734-764-7232
Room 1010 Wolverine Tower, 3003 S. State Street, 48109-1274
E-mail: cebulski@umich.edu.

Reviewed: January 2011
Name change to ORSP, February 2012

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Office of Research & Sponsored Projects, 3003 S. State St., Ann Arbor, Michigan 48109-1274
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