Early Termination / Close Out – In certain instances, a project may be terminated prior to the original expiration date. Possible reasons for early termination include: the PI has expended all of the awarded funding in compliance with the award terms and conditions, and has submitted all project deliverables; the PI is leaving U-M and the project will not be transferred or assigned a new PI; and the sponsor has requested an early termination. Award agreements typically include a clause for how an early termination situation will be handled, so individual awards should be reviewed for specific guidance. Generally, sponsor-initiated notices will be sent to ORSP, in which case ORSP will inform the PI and Sponsored Programs Office. This form should be used when the PI either wants to initiate an early termination or receives an early termination request from the sponsor. In the latter case, the sponsor's notice should be provided to ORSP.
Important: In the event of early termination, all required reports (e.g., financial, technical, property and patent), must still be provided to the sponsor. Departments should also be mindful of whether an early termination may negatively impact the sponsor's willingness or contractual requirement to make final payment on outstanding invoices.