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E-Verify, ORSP, Sponsored Programs and You
Update: January 2011 -- Threshold raised to $150,000
Roles and responsibilities related to the E-Verify process
If your unit provides contracted services to the U.S. government, federal regulations now require the university to electronically verify the identity and work eligibility of all faculty and staff on the contract whenever the requirement (known as the FAR E-Verify clause) is specified. The verification system is known as E-Verify, and all federal contractors must use this new system when required. The university began using E-Verify in December, 2009 and will continue using it to verify faculty, staff, and new hires working on federal contracts.
The requirement currently only applies to federal contracts that are in excess of $150,000 (updated January 2011) that are signed by the University after September 8, 2009.
Business Process
- ORSP will review award documents and amendments to determine if they contain the E-Verify requirement.
- If the E-Verify requirements apply to the award or amendment ORSP will add a specific "pop-up" message to your Project Award Notice (PAN) or Project Award Change (PAC) that includes a weblink to the Human Resources information about E-Verify.
- Sponsored Programs will remind project directors of the E-Verify requirement in the confirming e-mail that tells you that your project grant has been established or amended.
- In addition, Sponsored Programs will send a copy of the confirming email to your unit's HR liaison and central HR to let them know that this award is subject to E-Verify.
- Central HR will run queries on a daily basis to determine who has been appointed to these projects to ensure that the individuals have been E-Verified.
Units should see that appointments are made to the project on a timely basis and notify your unit's HR liaison as expeditiously as possible so your HR individual and central HR will know who to E-Verify.
The HR E-Verify website is at: http://www.hr.umich.edu/everify/
Text originally from a memo to DRDA-net on February 4, 2010
Last review: January 2011
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