Most grants and all contracts and subcontracts issued to the University require signatures for both the sponsor and the University. In some cases, the University signature will have been provided when the proposal was submitted. The proposal then becomes a part of the grant document either directly or by reference.
Contracts generally are prepared by the sponsor as a result of a successful proposal, forwarded to the University for review, negotiation, and signature, and then returned to the sponsor for signature. Only the Executive Vice President and Chief Financial Officer or specifically designated alternate(s) can sign a contract in the name of the Regents. Faculty members may neither sign contracts nor accept grants in the name of the University.
After proposals have been accepted by the sponsor and an award is made to the University, the ORSP Project Representative compares the contract or grant documents with the proposal and with statements of University policies.
Some of the more important University policies that must be considered are identified in the Policies section. Any discrepancies between the contract or grant and the proposal or policies are called to the attention of the Principal Investigator and others in the project administration process.
Certain activities may require further registration/inspection/approvals by appropriate institutional committees for the certification of compliance with federal and state regulations. The establishment of a project/grant may be delayed until approvals are granted for the following activities:
Publications - The most common form of this restriction is when the Sponsor wants the right to approve any UM publication (not merely the opportunity to review and comment). This is can also be indicated when there is excessive publication delay. Under the Regents Policy on Openness in Research, Grants, Contracts and Agreements, the University can accept a delay in publication of results generated by the University for a period of up to 180 days to permit a Provider an opportunity to comment (but not for prior approval), protect confidential information provided by the Provider or to obtain protection of intellectual property. A publication restriction may implicate the requirement of an export control review by the ORSP Export Compliance Officer for export control restrictions, a restriction on student participation, a restriction of participation by foreign nationals, and the requirement that UM develop a technology control plan. Failure to accommodate this policy in the agreement results in the possible need for a PAF-R to be generated by the Principal Investigator and approved by the Department Chair/Unit Head, Dean and the Associate Vice President for Research
Student Access - ORSP will review the restriction in light of the material to be provided and proposed use and communicate with the School, Unit or College to determine whether the restriction is acceptable.
Individual Access - ORSP will review the proposed use of the material and work with the Requestor to determine whether the scope of the restriction is appropriate and acceptable as applied to the proposed transfer.
Foreign Nationals - Restrictions on access by foreign nationals will implicate the requirement of an export control review by the ORSP Export Compliance Officer for export control restrictions, and will require that UM develop a technology control plan. Restrictions on access of foreign nationals can constitute a prior restraint on the dissemination of information generated by the University and, under the Regents Policy on Openness in Research, Grants, Contracts and Agreements, is a non-standard restriction resulting in the possible need for a PAF-R to be generated by the Principal Investigator and approved by the Department Chair/Unit Head, Dean and the Associate Vice President for Research. Other – ORSP will review the restriction and seek guidance from the Requestor, Department/Unit, School/College and other regulatory compliance units of the University as appropriate to formulate a response and negotiate acceptable terms and conditions.
See Regent's Policy for more information and details.
The PAN is prepared by ORSP and sent to the Principal Investigator and serves to establish the account number for the sponsored project and any cost-sharing accounts required by the agreement.
Look at special considerations for equipment fabrication.