Frequently Required Proposal Data & Documents

About U-M

• Name: Regents of the University of Michigan
• Forms Address: Use Wolverine Tower so that paperwork comes to us: 1st Floor Wolverine Tower, 3003 S. State Street, Ann Arbor, MI 48109-1274
• Official Address: 1109 Geddes Ave, Ann Arbor, MI 48109-1079 
• About: A shareable paragraph about the University of Michigan
• CEO/ President: President Santa J. Ono, presoff@umich.edu
• Interim Vice President for Research and Innovation: Arthur Lupia
• Financial Officer: Debora L. Talley, sponsoredprograms@umich.edu
• Fiscal Office: Pete Gerard
• Principal Public Information Officer: Colleen Mastony, Assistant Vice President for Public Affairs, public.affairs@umich.edu
• County: Washtenaw (Ann Arbor & campus)
• Congressional District:
  UM-Ann Arbor: MI-006 (Ann Arbor & campus) - (Was MI-012)
  UM-Dearborn: MI-012 
  UM-Flint: MI-008 (Was MI-005)
  Source: The changes to Michigan's congressional map, district by district
• Incorporated in: Michigan
• Date of incorporation: 1817
• Type of organization: Non-profit, educational institute. This can be verified by: 
  • Article VIII § 5 of the Constitution of (the State of) Michigan of 1963 recognized the Regents of U-M. (State of Michigan Website)
  • Same Articles recognizing U-M with a certification seal (Act 151 of 1851 or MCL 390).
• Number # of employees (faculty + staff): Number of employees (faculty + staff):  53,622 (as of Nov 2022); full time = 48,216; part time = 5,406. 
  See current Tableau Data from U-M Human Resources site. (Once there, scroll to "Faculty and Staff Profile by Headcount and FTE section. Expand that section. Click link to open new page. Click on the "Summary" tab in the upper left.) Also, see headcounts available in the Michigan Almanac.
• Operating Activities/Total revenue: $9,279 million (See Finance Annual Reports)

Tax ID / IRS Determination Letter

• Tax ID Number or Employer Identification Number (TIN/EIN)
  • 9-Digit: 38-6006309 IRS Tax Exempt Number (aka Federal Employer ID) (Preferred number)
  • 12-Digit: 1386006309A1 (Rarely requested)
  • Federal Interagency Committee on Education (FICE) Institution Code: 009092
  • European Commission Participant Identification Code (PIC): 999843603
• W-9 (Editable PDF - requires U-M login so that you may add a current date) (U-M Finance Tax Website)
• IRS Determination Letter, Exemption Certificates, Letters reinforcing U-M as a 501(c)(3) tax-exempt organization Used to document the university's tax-exempt status. It is often used when receiving donations/grants. The PDF includes the most recent year available (2020), plus letters from 1973 and October 4, 1961. (U-M Finance Tax Website)

SAM expiration, UEI, CAGE, DUNS, and SIGMA

System for Award Management (SAM.gov) Unique Entity Identifier (UEI) and expiration, Commercial and Government Entity (CAGE) code, DUNS codes, and state of Michigan SIGMA:

• Ann Arbor:
  • SAM Exp. April 5, 2025, UEI ​GNJ7BBP73WE9, 
    CAGE code: 03399, DUNS 073133571
• Dearborn:
  • SAM Exp. April 17, 2025, UEI ​RY78VSF6P4G3
    CAGE code: 1PBE1, DUNS 782738207
• Flint:
  • SAM Exp. April 9, 2025, UEI ​ L8QSLB2KCRE5
    CAGE code: 5STD7, DUNS 085043891

Search Instructions for SAM.go:

• Click on Search Record using Cage Code#, UEI#, or DUNS# to access U-M information, expiration date, etc.
• Choose View Details and Reps & Certs to download the Federal Acquisition Regulations (FARs) or Defense FARs (DFARs).

State of Michigan SIGMA Vendor ID Number: CV0048260​

Facilities & Administration (F&A) / Indirect Cost (IDC) Rate Agreement

• U-M's current F&A Rate agreement, - May 4, 2020 (Finance)
• All Rate Agreement Letters (Finance)
• Class Codes for Sponsored Research
• F&A Rate Details - Indirect Cost Rate

Subrecipient Forms

• Subrecipient Statement of Collaborative Intent
• Subrecipient 3B Attachment (from FDP - Partially completed with U-M information for FFATA reporting)

Assurance Letters, Compliance Approvals, Confirmations, Cognizant Offices

Animal Care and Use

• Most recent AAALAC Accreditation Date: November 27, 2023, Unit number: 000285
• PHS Assurance Number: D16-00072 (A3114-01), Assurance Dates: July 2021 - July 2025
• DHHS Date of Compliance: Misconduct in Science: February 28, 1996
• Radiation Safety NRC numbers: UM 21-00215-04 and VA 21-00159-04

Cognizant Office - Government Approval Letters

(Scroll down for Addresses and Contacts.)

• DS-2 Approval Letter (PDF) 
• Government Approval of our Contractor Purchasing System (Approved by ONR - Office of Naval Research)
• Government Approval of our Property System (Approved by Office of Naval Research)
• Government Approval of our Purchasing, Property, and Accounting System (Approved by DHHS after the Defense Contract Audit Agency (DCAA) audit. *Federal sponsors should refer to U-M's single audit report and DCF, disseminated on the Federal Audit Clearinghouse (FAC) website, using U-M's Unique Entity Identifier (UEI).

Cognizant Audit Offices - Mailing Addresses and Contacts 

(Scroll up for related approval letters from these Cognizant Audit Offices. See below for F&A Rate.)

• Department of Health and Human Services
  Federal guidelines require the university to maintain an approved disclosure statement (DS-2) on file with the Department of Health and Human Services, describing the university's accounting and management practices.
  DHHS Division of Cost Allocation
  Olulola Oluborode (or Lola Oluborode) (301) 492-4065, olulola.oluborode@psc.hhs.gov
• Cost Accounting Standards Disclosure Statement (DS-2)
  Federal guidelines require U-M to maintain an approved disclosure statement (DS-2) with DHHS describing U-M accounting and management practices.
   
• DCMA (Defense Contract Management Agency)
  Patricia Scott
  Director of Contracts
  1523 W. Central Rd
  Arlington Heights IL 60005

• DCAA (Defense Contract Audit Agency)
  2250 West John Carpenter Freeway
  Irving, TX 75063
  General Information: (571) 448-7503 

• Office of Naval Research (ONR) - Chicago
  Chicago Regional Office
  230 South Dearborn, Room 380
  Chicago, IL 60605-1595
  Phone: 312-886-5423
  Fax: 312-353-6089
  Email: ONR_Chicago@onr.navy.mil

Eurostat Certification ID Number 

• 2015/134/US

Harassment and Discrimination

• Institutional Letter of Support for Anti Sexual Harassment (required for NIH Training applications) (last updated June 2022)

Higher Learning

• Higher Learning Commission Accreditation
  • An accreditation letter can be generated from the Provost's office HLC web page. Follow the prompts to generate a letter with today's date stamp.

Human Subjects

• Human Subjects Protection Assurance # [DHHS] aka Federal Wide Assurance # FWA 00004969 (See NIH OHRP Website for the official source of expiration date as the date changes frequently.)
  • Enter either the number or the institutional name exactly as "U Michigan" in the search box to get the current info.

International Traffic and Arms (ITAR) Registrations

• See your ORSP Project Representative if you need to verify or confirm an ITAR registration.

Uniform Guidance Single Audit

• OMB Uniform Guidance - Single Audit  - The annual audit for Subpart F. (Finance-Sponsored Programs Website)

Annual Reports

• Finance - Annual Reports on Federal Awards
• Research - Research Annual Reports

Other Campus Resources

• Foundation Relations Toolkit (Diversity Table, Fact Sheet, and other resources) (U-M Foundation Relations Website)
• Office of Budget and Planning - University Profile and Almanac (U-M OBP Website)
• Fringe Benefit Tables

Various Codes, Downloads, and Links

• ASAP Identification (Automated Standard Application for Payments): 2614799
• NAICS Association Code: 611310
• NPI: Institutional National Provider Identifier (NPI) Number: 1003878539 (main U-M hospital NPI)
• NSF Institutional Codes
  • All campuses (Ann Arbor, Medical, Dearborn, Flint): 0023259000