Frequently Required Proposal Documents and Data

About U-M

• Name: Regents of the University of Michigan
• Forms Address: Use ORSP so that paperwork comes to us: 3003 S. State Street, Ann Arbor, MI 48109-1274
• Official Address: 3014 Fleming, Ann Arbor, MI 48109-1340
• About: A shareable paragraph about the University of Michigan
• CEO/ President: Dr. Mark S. Schlissel, presoff@umich.edu
• Financial Officer: Debora L. Talley 
• Fiscal Office: Pete Gerard
• County: Washtenaw (Ann Arbor & campus)
• Congressional District: 12th (Ann Arbor & campus) 
• Incorporated in: Michigan
• Date of incorporation: 1817
• Type of organization: non-profit, educational institute.
  • The Regents of U-M were recognized in 1963 by Article VIII § 5 of the Constitution of (the State of) Michigan.
  • Articles recognizing University of Michigan, with certification seal (Act 151 of 1851 or MCL 390).
• Number of employees (faculty and staff): 51,269 (Source - Tableau Data from U-M Human Resources data under the link listed as "Faculty and Staff Profile by Headcount and FTE." 
  • Additional headcounts are available in the Michigan Almanac.
• Operating Activities/Total revenue: $8,716 million (See Finance Annual Reports) 

Various Codes, Downloads, and Links

• Tax ID Number or Employer Identification Number (TIN/EIN)
  • 10-Digit: 38-6006309 IRS Tax Exempt Number (aka Federal Employer ID)
  • 12-Digit: 1386006309A1
• ASAP Identification (Automated Standard Application for Payments): 2614799
• DUNS Number: 073133571
• Commercial and Government Entity (CAGE) code: 03399
• Editable W-9 (Editable PDF requires U-M login so that you can may add a current date) from U-M Tax Website
• IRS Determination Letter, Exemption Certificates, and Subsequent Letters reinforcing U-M as a 501(c)(3) tax-exempt organization - (Includes recent year (2015), 1973, and October 4, 1961)
  • Certification of 1961 and 1973 IRS Determination Letters 
• NAICS Association Code: 61131
• NPI: Institutional National Provider Identifier (NPI) Number: 1003878539 (main U-M hospital NPI)
• System for Award Management (SAM) Expiration Date:  08/10/2019)
   (Formerly known as the CCR or Central Contractor Registry) - The official U.S. Government system, accessible to all that consolidates Central Contractor Administration and other contractor databases. Click on Search Record using Cage Code #03399 or DUNS#  073133571 to access U-M information, expiration date, etc. Choose View Details and Reps & Certs to download the FARs or DFARs.
• Federal Interagency Committee on Education (FICE) Institution Code: 009092
• European Commission Participant Identification Code (PIC): 999843603
• NSF Institutional Codes
  • All campuses (Ann Arbor, Medical, Dearborn, Flint): 0023259000

Annual Reports

Office of Finance

• U-M Office of Finance Annual Reports on Federal Awards - A-133 Annual Audit Reports (Uniform Guidance Subpart F)

Office of Research

• U-M Office of Research - Research Annual Reports

Assurance and Compliance Approval Letters and Confirmations

Harassment and Discrimination

• Institutional Letter of Support in regard to Sexual Harassment Requirements (Required for NIH Training applications)
  • Direct link to Letter (Updated May 15, 2019)

Higher Learning

• Higher Learning Commission Accreditation
  • Accreditation letter can be generated from the Provost's office HLC web page. Follow the prompts to generate a letter with today's date stamp. 

Human Subjects

• Human Subjects Protection Assurance # [DHHS] aka Federal Wide Assurance # FWA 00004969 (See NIH OHRP Website for official source of expiration as the date changes frequently.)  
  • Enter either the number or the institutional name exactly as "U Michigan" in the search box to get the current info.

Animals

• Most recent AAALAC Accreditation Date: November 22, 2017

• PHS Assurance Number: D16-00072 (A3114-01), Assurance Dates: July 2017 - July 2021

• USDA Registration Number: 34-R-0001, Last Inspection Date: April 25, 2018

Federal Government

• Dept of Defense FWA - Addendum [pdf]: expires 6/13/2019
• DHHS Date of Compliance: Misconduct in Science 2/28/1996
• Radiation Safety NRC numbers: UM 21-00215-04 and VA 21-00159-04

Government Approval Letters

• Government Approval of our Property System (from Office of Naval Research)  (Updated March 7, 2019)
• Government Approval of our Accounting System (from DHHS Centers for Medicare & Medicaid Services)
• Government Approval of our Contractor Purchasing System (from Office of Navy)

Cognizant Offices

• Cognizant Audit Office: Department of Health and Human Services, Region V Regional Director: Jackie Garner, Telephone: (312) 886-6432 | Fax: (312) 353-4144 
  • c/o Office of Audit Service, 233 N. Michigan Ave., Suite 1360, Chicago, IL 60601 

• Office of Naval Research (ONRRO) Chicago

Chicago Regional Office
230 South Dearborn, Room 380
Chicago, IL 60605-1595
Phone: 312-886-5423
Fax: 312-353-6089
Email: ONR_Chicago@onr.navy.mil

• Cost Accounting Standards Disclosure Statement (DS 2)
  July 19, 2018, DS-2 Approval Letter (PDF) - Federal guidelines require the university to maintain an approved disclosure statement (DS-2) on file with the Department of Health and Human Services. The DS-2 is a description of the university's accounting and management practices. 
   

• DCMA (Defense Contract Management Agency) & DCAA (Defense Contract Audit Agency)

• DHHS Division of Cost Allocation

Indirect Cost (F & A) Rate Agreement

• Rate Agreement Letters
• Indirect Cost Rate Table

U-M Staff Fringe Benefits

• Fringe Benefit Tables

Subrecipient Forms

SUBRECIPIENT FORMS

 Current/Old Forms (to be phased out January 6, 2020): 

• 1. Letter of Commitment to Establish a Subrecipient Agreement
  Non-U-M Affiliate Disclosure Form
• 2. Letter of Commitment to Establish Subrecipient, where U-M is Subrecipient
  Used when U-M is the subrecipient, and the institution making the subcontract needs information about U-M but doesn't have their own institutional forms. Note: you can use this template to establish a subcontract on a project with any sponsor, but the COI Policy Certification may not apply.

 New: 

• 3. Subrecipient Statement of Collaborative Intent. (Note: We will transition to this form on January 6, 2020. For now, you can use either this or the soon-to-be-retired Letter of Commitment forms.)

Other Campus Resources

• Proposal Routing Checklist (from Research Administration Schools Committee)
• Foundation Relations Toolkit (Diversity Table, Fact Sheet, and other resources)
• Office of Budget and Planning - University Profile and Almanac