Frequently Required Proposal Documents and Data

About U-M

• Name: Regents of the University of Michigan
• Forms Address: Use ORSP so that paperwork comes to us: 3003 S. State Street, Ann Arbor, MI 48109-1274
• Official Address: 3014 Fleming, Ann Arbor, MI 48109-1340
• About: A shareable paragraph about the University of Michigan
• CEO/ President: Dr. Mark S. Schlissel, presoff@umich.edu
• Financial Officer: Debora L. Talley 
• Fiscal Office: Pete Gerard
• Principal Public Information Officer: Rick Fitzgerald, Assistant Vice President for Public Affairs, rickfitz@umich.edu
• County: Washtenaw (Ann Arbor & campus)
• Congressional District: 12th (Ann Arbor & campus) 
• Incorporated in: Michigan
• Date of incorporation: 1817
• Type of organization: non-profit, educational institute.
  • In 1963, Article VIII § 5 of the Constitution of (the State of) Michigan recognized the State Regents of U-M. Also see Articles recognizing University of Michigan, with certification seal (Act 151 of 1851 or MCL 390).
• Number of employees (faculty and staff): 51,480  (as of Nov 2020). See current Tableau Data from U-M Human Resources under "Faculty and Staff Profile by Headcount and FTE."  After opening the page, click on the "Summary" tab in the upper right. 
  • Additional headcounts are available in the Michigan Almanac.
• Operating Activities/Total revenue: $9,279 million (See Finance Annual Reports) 

Various Codes, Downloads, and Links

• Tax ID Number or Employer Identification Number (TIN/EIN)
  • 10-Digit: 38-6006309 IRS Tax Exempt Number (aka Federal Employer ID)
  • 12-Digit: 1386006309A1
• ASAP Identification (Automated Standard Application for Payments): 2614799
• DUNS Numbers and Commercial and Government Entity (CAGE) codes and System for Award Management (SAM) expirations: 
  • ​073133571 (Ann Arbor) - CAGE code: 03399 -  SAMS Exp. 10/2/2021
  • 782738207 (Dearborn) - CAGE code: 1PBE1 -  SAMS Exp. 02/23/2022
  • 085043891 (Flint) - CAGE code: 5STD7 - SAMS Exp. 3/12/2022
    • For lookup, go to SAMS website, click on Search Record using Cage Code #(see above) or DUNS#  (see above) to access U-M information, expiration date, etc.
    • Choose View Details and Reps & Certs to download the FARs or DFARs.
• Editable W-9 (Editable PDF requires U-M login so that you can may add a current date) from U-M Tax Website
• IRS Determination Letter, Exemption Certificates, and Subsequent Letters reinforcing U-M as a 501(c)(3) tax-exempt organization - (Includes recent year (2015), 1973, and October 4, 1961)
  • Certification of 1961 and 1973 IRS Determination Letters 
• NAICS Association Code: 611310
• NPI: Institutional National Provider Identifier (NPI) Number: 1003878539 (main U-M hospital NPI)
• Federal Interagency Committee on Education (FICE) Institution Code: 009092
• European Commission Participant Identification Code (PIC): 999843603
• NSF Institutional Codes
  • All campuses (Ann Arbor, Medical, Dearborn, Flint): 0023259000

Annual Audits

• OMB Uniform Guidance Subpart F AnnualAudits - (formerly A-133 Annual Audit Reports)

Annual Reports

• Finance - Annual Reports on Federal Awards 
• Research - Research Annual Reports

Assurance Letters, Compliance Approvals, Confirmations, and Cognizant Offices

Animal Care and Use

• Most recent AAALAC Accreditation Date: November 30, 2020
• PHS Assurance Number: D16-00072 (A3114-01), Assurance Dates: July 2017 - July 2021
• USDA Registration Number: 34-R-0001, Last Inspection Date: September 16, 2020
• DHHS Date of Compliance: Misconduct in Science 2/28/1996
• Radiation Safety NRC numbers: UM 21-00215-04 and VA 21-00159-04

Government Approval Letters

• Government Approval of our Property System (from Office of Naval Research) 
• Government Approval of our Accounting System (from DHHS Centers for Medicare & Medicaid Services)
• Government Approval of our Contractor Purchasing System (from Office of Navy) (Updated Jan. 15, 2021)

Harassment and Discrimination

• Institutional Letter of Support in regard to Sexual Harassment Requirements (Required for NIH Training applications)
  • Direct link to Letter

Higher Learning

• Higher Learning Commission Accreditation
  • An accreditation letter can be generated from the Provost's office HLC web page. Follow the prompts to generate a letter with today's date stamp. 

Human Subjects

• Human Subjects Protection Assurance # [DHHS] aka Federal Wide Assurance # FWA 00004969 (See NIH OHRP Website for the official source of expiration as the date changes frequently.)  
  • Enter either the number or the institutional name exactly as "U Michigan" in the search box to get the current info.

International Traffic and Arms (ITAR) Registrations

• See your ORSP Project Representative if you need to verify or confirm an ITAR registration.

Cognizant Offices

• Cognizant Audit Office: 
  Department of Health and Human Services
  Program Support Center, Financial Management
  1301 Young Street | Room 732
  Dallas, TX 75202
  Phone: (214) 767-3261
  Fax: (214) 767-3264
  Email: CAS-Dallas@psc.hhs.gov
  Branch Chief - Colleges & Universities, Hospitals, and Nonprofit Organizations:  
  Matthew Dito (214) 767-3764

• Office of Naval Research (ONRRO) - Chicago
  Chicago Regional Office
  230 South Dearborn, Room 380
  Chicago, IL 60605-1595
  Phone: 312-886-5423
  Fax: 312-353-6089
  Email: ONR_Chicago@onr.navy.mil

• Cost Accounting Standards Disclosure Statement (DS 2)
  July 19, 2018, DS-2 Approval Letter (PDF) - Federal guidelines require the university to maintain an approved disclosure statement (DS-2) on file with the Department of Health and Human Services. The DS-2 is a description of the university's accounting and management practices. 
   

• DCMA (Defense Contract Management Agency)
  Patricia Scott
  Director of Contracts
  1523  W. Central Rd
  Arlington Heights IL 60005

  •  DCAA (Defense Contract Audit Agency)
    Program Support Center, Financial Management
    U.S. Department of Health and Human Services
    1301 Young Street | Room 732
    Dallas, TX 75202
    Phone: (214) 767-3261
    Fax: (214) 767-3264
    Email: CAS-Dallas@psc.hhs.gov

    Branch Chief - Colleges & Universities, Hospitals, and Nonprofit Organizations:  
    Vacant -  See HHS Program Support Center - Central States Offices - (214) 767-3261

• DHHS Division of Cost Allocation

Indirect Cost (F & A) Rate Agreement

• Rate Agreement Letters
• Indirect Cost Rate Table

U-M Staff Fringe Benefits

• Fringe Benefit Tables

Subrecipient Forms

• Subrecipient Statement of Collaborative Intent. 

​ Other: 

• Subrecipient 3B Attachment (from FDP 2017 - Partially completed with U-M information for FFATA reporting)

Other Campus Resources

• Proposal Routing Checklist (from Research Administration Schools Committee)
• Foundation Relations Toolkit (Diversity Table, Fact Sheet, and other resources)
• Office of Budget and Planning - University Profile and Almanac