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Class Codes and Definitions for Sponsored Awards

These are the only codes that pertain to Sponsored Awards.

PAF Categories Class Examples of Class Description
Instructional

1**** -- Instruction

General Academic Instruction (11000)

  • NSRA, pre-doctoral and post-doctoral training awards, and fellowships (i.e., NIH F-31, F-32, T-01, T-02,
    T-22, T-32, & T-33)
  • Course preparation and grading
  • Creating educational materials (i.e. textbooks, manuals, books for classroom use)

16000 Research Training Grants

  • Training of individuals in research techniques.
  • Pre- and post-doctoral training awards
  • Fellowships

    Other Examples:
  • NIH Awards with the following prefixes: F-31, F-32, T-01, T-02, T-22, T-31, T-32, and T35
  • SOME NIH R03 Awards for Dissertations with 8% I/C
  • NSF-IGERT (Research Training awards from NSF)

There are three basic characteristics of a Research Training Grant/Fellowship:

  1. The individual is not a permanent employee of the University. Their involvement is as a trainee. In most instances, the award is made to an individual who is not the PI in the eyes of the UM.
  2. Stipends and/or Tuition are the primary budgeted expenditures.
  3. The award document includes verbiage of sponsor or mentor.

CAUTION: Awards titled "Fellowship" or "Research Training" by the sponsor may not fit the University's definition of Research Training Grant. Often an award issued to a faculty member or researcher is Organized Research.

Research

22*** -- Research

  • On-Campus Organized Research (22000)
  • Off-Campus Organized Research (22100)

22000 On-Campus Organized Research

  • Research sponsored by federal and non-federal agencies and organizations
  • Managed within academic units, institutes, or research centers
  • 50% or more of U-M employee personnel effort (including cost-shared effort) is performed in facilities owned or leased by the University

    Examples:
    • Writing and/or analyzing the findings of research already performed under a separate award
    • NIH Career Development Awards (K awards)
    • Developing training programs that are not course and curriculum development. See Class 11000.

    Comparison Examples:
    • Example of 22000: Develop training program to teach researchers in a foreign country to be better researchers.
    • Example of 11000: Develop course program materials for a joint program in Social Work and Public Health (a for credit course).

22100 Off-Campus Organized Research

  • Research sponsored by federal and non-federal agencies and organizations
  • Managed within academic units, institutes, or research centers
  • 50% or more of UM employee personnel effort (including cost-shared effort) is performed in facilities neither owned nor leased by the University. DOES NOT include effort of non-UM employees (i.e. Sub-contract employees)

NIH Career Development Awards (K awards)

Research and Synonymous terms:
Consider, Explore, Observe, Study, Develop, Investigate, Probe, Discover, Look into, Search, Examine, Make inquiries, Seek

Other Sponsored Activity

31*** -- Other (refers to Other Sponsored Activity, including Clinical Trial site activity)

Other Sponsored Activities (31000, 31200)

IPA Agreements, Routine/Commercial Testing

Clinical Trial Site Activity

Conferences/Scientific Meetings 31000 
  • Normally  a conference is considered Other Sponsored Activity, subclass 31000, and the Other Sponsored Activity indirect cost rate is applied.
  • However, if the conference is part of another program, then use the same subclass the program uses. For example, the Conference for Young Scientists is considered part of their research training activity, so the appropriate subclass is 16000 is appropriate (used for research training grants). 
 
Clinical Trial Site Activity 31***

31000 Public Service, Other Sponsored Activity

  • Activities that provide a service to the public
  • Activities funded by external sponsors for access to University resources

    Examples:
    • UM Employees acting as consultants at Alcatel-Lucent Technologies
    • IPA Agreements
    • NIH R13 Grants for Scientific Meetings
    • Conferences that DO NOT meet guidelines for instruction/training grants/research
    • Award to distribute research findings (i.e. conference, seminar).
  • Excludes activities that are properly classified as Instruction or Organized Research Examples:

31200 Clinical Trial Site Activity

  • Human clinical trials where UM is a participant site in a multi-site trial on a protocol held by the external sponsor
  • UM work involves the collection of data on a study cohort and return of that data to the Data Coordinating Center (DCC) or external sponsor for use.
  • Can be Interventional or Observational in nature

Examples:

  • Phase III drug trial for Pfizer pursuing IND approval with the FDA
  • Phase IV, post-market protocol collecting patient data on behalf of Eli Lilly for further FDA review
  • Federally sponsored grant or contract where UM is a participating site following the sponsor protocol and returning study data.
  • Observational protocol comparing patient responses to an implanted device where U-M is a participating site and sends the collected data to the sponsor.

31200 Clinical Trial Site Activity excludes projects where the University of Michigan serves in a lead role; for example: contributing to protocol development, managing / overseeing the collection of data from other sites, or having the responsibility to direct (independently) the U-M statement of work.

Application of IDC will be based on the Prime Sponsor of the project:

  • Modified Total Direct Cost (MTDC) base for federal
  • Total Cost (TC) base for industry, and
  • Prevailing rate for non-profit.

Prepared by the Office of Cost Reimbursement

References and Resources

Questions?

For questions or clarification, please contact the Office of Cost Reimbursement and visit the Office of Cost Reimbursement website. A more detailed listing of all class codes and useful resources, not just those applicable to sponsored projects, are all available there.