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Preapplications, Preproposals, Letters of Inquiry
More and more, funding agencies are asking for preproposals or letters of inquiry to preview potential applicants. Typically the agencies request a brief summary of the project, personnel, and budget (although this may vary). The sponsors review these summaries and some applicants are invited to submit formal applications.
The University of Michigan's eResearch Proposal Management (eRPM) system allows for the preparation of a preproposal (PRE) as well as proposal approvals (PAF).
When is a pre-PAF needed?
ORSP has a Standard Operating Procedure (100. Pre-Submission) that helps to determine when to use PRE and when to use PAF.
Always feel free to contact your ORSP project representative regarding preproposals, preapplications, or letters of inquiry.
Below are some considerations and a collection of materials to aid in how to write a proposal, create a budget, process it through the University, and submit it to a sponsor.
- First, confirm that it is a sponsored project.
- Read (and re-read) the guidelines, the funding announcement (FOA) or request for proposal (RFP). Every one is different -- even if they come from the same agency.
- Prepare to route and finalize the proposal in the eResearch Proposal Management (eRPM) system.
Negotiations and Agreements
In the early stages of working with sponsros, keep in mind the following things:
- In early discussions with sponsors, defer discussions of indirect cost arrangements to ORSP.
- Utilize ORSP for negotiation and review of agreements and grants.
- Data Sharing - Contact our ORSP Data Research Specialist to provide guidance in drafting data sharing plans and data use agreements (DUA).
- Leverage our signing authority services and grant acceptance on behalf of the University.
Proposal Development Resources
- Center for Statistical Consultation and Research (CSCAR) (Statistics and study design consultation)
- Proposal Writer's Guide
- Principal Investigator Definition
- Frequently Required Proposal Documents and Data
- Standard Agreements and Templates
- Research Ethics & Compliance
- Sample Budget Table
- Cost Accounting Standards
- Salaries in Sponsored Projects
- Staff Benefit (current and previous years)
- OMB A-21 Regulations on Direct Charging
- Direct Costs other than Salaries
- Indirect Costs (aka F&A)
- Indirect Cost Rates Table
- Participant Support Costs : NSF
- Cost Sharing Requirements
- Equipment in Budgets
- Equipment Fabrication, indirect cost implications
- Research Space Commitments
- Telephones and Office Equipment
- Equipment Transfer and Disposition