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Getting Started

It can be overwhelming to navigate the University and sponsor requirements when applying for a grant for sponsored funding. Here's what you need to know to get started and to understand how this website is organized.

Understand the Research Project Lifecycle

Our processes and our website are organized according to the lifecycle of a research project to enable understanding of sponsored projects from the beginning phases (pre-award) to the award start and completion phases (post-award). Research projects are complex with regard to both the science and the administration. A sponsored project’s lifecycle could extend for just a few months to decades. 

University of Michigan Research Project Life Cycle

Understand Pre-Award and Post-Award

The Office of Research and Sponsored Projects (ORSP) primarily handles pre-award activities but also has roles throughout the life of a project. ORSP is a unit of the U-M Office of Research (UMOR).

ORSP project representatives review proposals and awards, negotiate agreements. ORSP processes all awards to Sponsored Programs (a unit of  Finance) who partner with us to handle the financial aspects of post-award activities.

While Finance-Sponsored Programs handles post-award financial activities, ORSP continues to support project teams during post-award and throughout the remainder of the project lifecycle, working with the U-M project teams and various sponsors to meet research-related milestones, technical reporting, award changes, and closeout. ORSP helps (a) advocate for our research community in its pursuits, (b) protect U-M from financial and reputational harm, and (c) help our sponsors achieve their scientific and programmatic goals.

The Office of Research and Sponsored Projects (ORSP) primarily handles pre-award activities but also has roles throughout the life of a project. ORSP is a unit of the U-M Office of Research (UMOR).

Leverage Your Unit Research Administrator's Knowledge

Even before working with ORSP, you should start by working with the research administrator (RA) within your school/college/institute/department/unit who can help with policies, processes, systems, and forms. If you do not know who that person is you can use our Blue Pages to look up your research administrator to get a name and contact information. 

Additionally, consult the general brochures at the bottom of the page. Contact orsp-info@umich.edu with questions! 

Understand the Difference Between ORSP (Research) and Sponsored Programs (Finance) 

The Office of Research and Sponsored Projects (ORSP) assists faculty and principal investigators (PIs) wishing to conduct research funded by an external sponsor, testing, or, to engage in research-related agreements with industry, non-profit, and governmental entities. Research grants from industrial and non-profit sponsors don’t always have the same flexibility as they do with federal sponsors, so ORSP’s Project Representatives help negotiate, facilitate and manage grants, agreements, and sponsored research relations. 

Be sure to also consult our frequently required documents and data for proposals.

Sponsored Programs' customer service staff help with financial milestones. while Sponsored Programs manages the financial post-award activities of the University of Michigan's research enterprise and other sponsored activities to ensure compliance with applicable federal, state, and local laws as well as sponsor regulations.

Sponsored Programs primarily handles financial post-award activities and is a unit of Finance.

What is a Sponsor and what do I need to know about Sponsored Projects?

A sponsor is an entity that funds a project that might include research, training, or other sponsored research activity, which could be a grant, contract, subcontract/sub-award, cooperative agreement, memorandum of understanding, etc. 

There are various types of sponsors, such as government (federal agencies, state agencies) or private (corporate or industry, or foundations and non-profit organizations). 

Within our Sponsor section you can learn about what a sponsored project is, how to distinguish it from a gift, and how to work with sponsors from the various private or government sectors.

Helpful Hints for Faculty Working With ORSP

  • Examples of University of Michigan Funding information In early discussions with sponsors, defer discussions of indirect cost arrangements to ORSP.
  • Utilize ORSP for negotiation and review of agreements and grants.
  • Leverage our signing authority services and grant acceptance on behalf of the University.
  • Sign up for The RAP and its related newsletters for need-to-know sponsored research updates and resources.
  • ORSP reviews and submits all proposals seeking external funding. For the most comprehensive review and submission, adhere to our Deadline Policy.

Where Should I Begin Shen Navigating this Website? 

We have created some video tutorials to help you navigate the ORSP website. Each video is about 30 seconds long, and it will take you about 10 minutes to watch all of them together. The videos cover components and features on the website as well as key content. Additionally, here is a list of useful website resources -- some of our "greatest hits" of web pages and how to use them.

FAQs

Funding searches are handled by the schools/colleges at the unit level. Grants and funding requests are not written and submitted independently. The federal government mandates that a central unit at universities administer research activities funded by sponsors. 

These administrative tasks require a professional staff with broad knowledge of the regulations of federal agencies and to maintain the extensive records required by federal sponsors. Start by working with your Research Administrator.

The Office of Research and Sponsored Projects (ORSP) primarily handles pre-award activities and is part of the Office of Research

Sponsored Programs primarily handles financial post-award activities, and is part of Finance.

In eRPM:

  • For projects that are not a clinical trial, you need only select "Private Sponsor Team" in eRPM from the list of Project Representatives. When you do, ORSP will take on the task of determining the PR.
  • For projects that are clinical trials and originate in the Cancer Center, Internal Medicine and Pediatrics, select Lark Haunert for sponsors "A" through "L" or select Tricia Haynes for sponsors "M" through "Z."
  • For clinical trials that originate in other departments (other than the Cancer Center, Internal Medicine and Pediatrics) select Debra Dill.

For all other questions:

  • Contact Reynaldo Martell (martellr@umich.edu, 936-1353), the Administrative Specialist for the Private Sponsors Team. Just share the name of your project's Principal Investigator (PI), your Department or School, and Sponsor, and they can assist you and connect you to the right PR.

So that we can best serve you, when contacting us, please include:

  • Proposal Approval Form (PAF) number
  • Project Grant (P/G)
  • UFA (Unfunded Agreement) number
  • SSP (Special Sponsored Project) number
  • PI (Principal Investigator) name
  • Sponsor name and detailed contact information (if requesting that a central office contact them)

References and Resources

Rates & Frequently Used Institutional Information