Frequently Required Proposal Data & Documents

About U-M

• Name: Regents of the University of Michigan
• Forms Address: Use Wolverine Tower so that paperwork comes to us: 1st Floor Wolverine Tower, 3003 S. State Street, Ann Arbor, MI 48109-1274
• Official Address: 1109 Geddes Ave, Ann Arbor, MI 48109-1079 
• About: A shareable paragraph about the University of Michigan
• CEO/ President: President Santa J. Ono, (734) 764-6270, presoff@umich.edu
• Vice President for Research and Innovation (Interim): Arthur Lupia, Interim Vice President for Research and Innovation, (734) 764-1185, vpresearch@umich.edu
• Financial Officer: Debora L. Talley, sponsoredprograms@umich.edu, (734) 764-8204
• Fiscal Officer: Peter J. Gerard, Assistant Director, (734) 764-8204, subcontracts@umich.edu
• Technology Transfer / Innovation Partnerships Contacts: Kelly Sexton, Associate Vice President for Research - Innovation Partnerships and Economic Impact, (734) 763-0614, innovationpartnerships@umich.edu
  • For Proposal Central (AHA, ACS, etc) and BreakthroughT1D's new portal (formerly JDRF): Kendra Walter, Technology Transfer Officer, ottrequests@umich.edu
• Media Questions / Principal Public Information Officer: Colleen Mastony, Assistant Vice President for Public Affairs, (734) 936-5190, public.affairs@umich.edu
• Research and Sponsored Projects Authorized Contact, Authorized Official: Shandra White, Assistant VP for Research-Sponsored Projects, (734) 764-5500, orsp-triage@umich.edu
• U-M Research and Sponsored Projects Authorized Representative (for SF424): Shandra White, First Floor, Wolverine Tower, 48109-1274, (734) 764-5500, orsp-triage@umich.edu
• County: Washtenaw (Ann Arbor & campus)
• Congressional District:
  • UM-Ann Arbor: MI-006 (Ann Arbor & campus) - (Was MI-012)
  • UM-Dearborn: MI-012 
  • UM-Flint: MI-008 (Was MI-005)
    Source: The changes to Michigan's congressional map, district by district
• Incorporated in: Michigan
• Date of incorporation: 1817
• Type of organization: Non-profit, educational institute. This can be verified by: 
  • Article VIII § 5 of the Constitution of (the State of) Michigan of 1963 recognized the Regents of U-M. (State of Michigan Website)
  • Same Articles recognizing U-M with a certification seal (Act 151 of 1851 or MCL 390).
• Number # of employees (faculty + staff): Number of employees (faculty + staff):  55,729 (as of May 2024); 
  See current Tableau Data from U-M Human Resources site. (Once there, scroll to "Faculty and Staff Profile by Headcount and FTE section. Expand that section. Click link to open new page. Click on the "Summary" tab in the upper left.) Also, see headcounts available in the Michigan Almanac.
• Operating Activities/Total revenue: $9,279 million (See Finance Annual Reports)

Tax ID / IRS Determination Letter

• Tax ID Number or Employer Identification Number (TIN/EIN)
  • 9-Digit: 38-6006309 IRS Tax Exempt Number (aka Federal Employer ID) (Preferred number)
  • 12-Digit: 1386006309A1 (Rarely requested)
  • Federal Interagency Committee on Education (FICE) Institution Code: 009092
  • European Commission Participant Identification Code (PIC): 999843603
• W-9 (Editable PDF - requires U-M login so that you may add a current date) (U-M Finance Tax Website)
• IRS Determination Letter, Exemption Certificates, Letters reinforcing U-M as a 501(c)(3) tax-exempt organization Used to document the university's tax-exempt status. It is often used when receiving donations/grants. The PDF includes the most recent year available (2020), plus letters from 1973 and October 4, 1961. (U-M Finance Tax Website)

SAM expiration, UEI, CAGE, DUNS, and SIGMA

System for Award Management (SAM.gov) Unique Entity Identifier (UEI) and expiration, Commercial and Government Entity (CAGE) code, DUNS codes, and state of Michigan SIGMA:

• Ann Arbor:
  • SAM Exp. April 5, 2025, UEI ​GNJ7BBP73WE9, 
    CAGE code: 03399, DUNS 073133571
• Dearborn:
  • SAM Exp. April 17, 2025, UEI ​RY78VSF6P4G3
    CAGE code: 1PBE1, DUNS 782738207
• Flint:
  • SAM Exp. April 9, 2025, UEI ​ L8QSLB2KCRE5
    CAGE code: 5STD7, DUNS 085043891
• UEIs for Community Partners 
  • JXELGHCKEZ44 Sparrow Health System
  • HFWBZ73LBMQ6  Sparrow Eaton Hospital
  • VBN6BYMLXVE5  Sparrow Ionia Hospital
  • CJH3WNZUY361  Sparrow Carson Hospital
  • SNE2N22UBBL4  Clinton Memorial Hospital
  • PTH7AUKTU2B7 MyMichigan Health
  • PQZMKBR1C2K3  MyMichigan Physicians Group
  • X6GDMKN1LWM4  MyMichigan Medical Center Alma
  • G1JGHJLNFT13  MyMichigan Medical Center Alpena
  • NCB8KWEXKS71  MyMichigan Medical Center Clare
  • J4VGLZ1UK6J7  MyMichigan Medical Center Gladwin
  • ENMTYKALJLE5  MyMichigan Medical Center Midland
  • CZTJN4JGH5M1  MyMichigan Medical Center Sault
  • JML4YL76LML9  MyMichigan Medical Center West Branch

Search Instructions for SAM.gov:

• Click on Search Record using Cage Code#, UEI#, or DUNS# to access U-M information, expiration date, etc.
• Choose View Details and Reps & Certs to download the Federal Acquisition Regulations (FARs) or Defense FARs (DFARs).​

Facilities & Administration/F&A Rate  / Indirect Cost (IDC) Rate Agreement

• U-M's current F&A Rate agreement - May 14, 2020 (This is the specific letter on Finance site, and this is still current. These rates remain in effect until the next rate agreement negotiation is complete. Learn more on the F&A Rate Details - Indirect Cost Rate page.)
• All Rate Agreement Letters (Finance)
• Class Codes for Sponsored Research

Subrecipient Forms

• Subrecipient Statement of Collaborative Intent
• Subrecipient 3B Attachment (from FDP - Partially completed with U-M information for FFATA reporting)
• Small Business Subcontracting | Procurement Services to complete and submit the required Small Business reports. research.liaison@umich.edu

Annual Reports and Uniform Guidance Single Audit 

• OVPR/Research - Research Annual Reports
• Finance - Annual Reports on Federal Awards
• OMB Uniform Guidance - Single Audit *  - The annual audit for Subpart F. (Finance-Sponsored Programs Website)
  • Note: * Federal sponsors should refer to U-M's single audit report and DCF, disseminated on the Federal Audit Clearinghouse (FAC) website, using U-M's Unique Entity Identifier (UEI).

Accreditation, Assurance Letters, Compliance Approvals 

Animal Care and Use

• Most recent AAALAC Accreditation Date: November 27, 2023, Unit number: 000285
• PHS Assurance Number: D16-00072 (A3114-01), Assurance Dates: July 2021 - July 2025
• DHHS Date of Compliance: Misconduct in Science: February 28, 1996
• Radiation Safety NRC numbers: UM 21-00215-04 and VA 21-00159-04

Human Subjects

• Human Subjects Protection Assurance # [DHHS] aka Federal Wide Assurance # FWA 00004969 (See NIH OHRP Website for the official source of expiration date as the date changes frequently.)
  • Enter either the number or the institutional name exactly as "U Michigan" in the search box to get the current info.

Cognizant Offices, DHHS Approval Letters with Federal Government Contact Information

Scroll up and see above for single audit reports often required by Federal Sponsors.

• DHHS DS-2 Approval Letter 
  Department of Health and Human Services (DHHS) DS-2 (for F&A Cost Approvals or Cost Accounting Standards Disclosure Statement (DS-2)
  • Federal guidelines require the university to maintain an approved disclosure statement (DS-2) on file with the Department of Health and Human Services, describing the university's accounting and management practices.
    DHHS Division of Cost Allocation
    Olulola Oluborode (or Lola Oluborode)
    (301) 492-4065, olulola.oluborode@psc.hhs.gov
     
• Government Approval of our Contractor Purchasing System (Approved by ONR - Office of Naval Research)
• Government Approval of our Property System (Approved by Office of Naval Research)
• Government Approval of our Purchasing, Property, and Accounting System (Approved by DHHS after the Defense Contract Audit Agency (DCAA) audit.
  • DCMA (Defense Contract Management Agency)
    Government Approval of our Contractor Purchasing System (Approved by ONR - Office of Naval Research)
    Patricia Scott
    Director of Contracts
    1523 W. Central Rd
    Arlington Heights IL 60005
     
  • DCAA (Defense Contract Audit Agency)
    2250 West John Carpenter Freeway
    Irving, TX 75063
    General Information: (571) 448-7503 

  • Office of Naval Research (ONR) - Chicago
    Chicago Regional Office
    230 South Dearborn, Room 380
    Chicago, IL 60605-1595
    Phone: 312-886-5423 | Fax: 312-353-6089
    Email: ONR_Chicago@onr.navy.mil

Anti-Sexual Harassment and Discrimination

• Institutional Letter of Support for Anti Sexual Harassment (required for NIH Training applications) (last updated June 2022)

Higher Learning Commission Accreditation

• An accreditation letter can be generated from the Provost's office HLC web page. Follow the prompts to generate a letter with today's date stamp.

International Traffic and Arms (ITAR) Registrations

• See your ORSP Project Representative if you need to verify or confirm an ITAR registration.

Veterans Affairs (VA) Memorandum of Understanding (MOU)

• A Memorandum of Understanding (MOU) must be completed when a U-M faculty member with a Veterans Affairs (VA) appointment is identified on a Federal grant or contract application. MOUs are active for one year and must be updated annually. A copy of the most recent VA MOU must be submitted to ORSP at the time of proposal submission and with each non-competing renewal application and at the time just-in-time material is requested for NIH applications.

Other Campus Resources

• Foundation Relations Toolkit (Diversity Table, Fact Sheet, and other resources) (U-M Foundation Relations Website)
• Office of Budget and Planning - University Profile and Almanac (U-M OBP Website)
• Fringe Benefit Tables

Various Codes, Downloads, and Links

• ASAP Identification (Automated Standard Application for Payments): 2614799
• Eurostat Certification ID Number - 2015/134/US
• NAICS Association Code: 611310
• NPI: Institutional National Provider Identifier (NPI) Number: 1003878539 (main U-M hospital NPI)
• NSF Institutional Codes
  • All campuses (Ann Arbor, Medical, Dearborn, Flint): 0023259000
• State of Michigan SIGMA Vendor ID Number: CV0048260
• Small Business Subcontracting | Procurement Services to complete and submit the required Small Business reports. research.liaison@umich.edu