You are here

Frequently Required Proposal Documents and Data

Following is a list of documents and data that are frequently required by sponsors in your proposals. 

About U-M

Tax Numbers and IRS Determination Letter

SAM Expirations, UEI, DUNS, and CAGE Codes

  • System for Award Management (SAM) Expirations, Unique Entity ID (UEI) Numbers (new!), DUNS, and Commercial and Government Entity (CAGE) codes:
    • Ann Arbor: SAM Exp. February 18, 2022, UEI ​GNJ7BBP73WE9 (new!), DUNS 073133571, CAGE code: 03399
    • Dearborn: SAM Exp. February 23, 2022, UEI ​RY78VSF6P4G3, (new!), DUNS 782738207, CAGE code: 1PBE1
    • Flint: SAM Exp. March 12, 2022, UEI ​ L8QSLB2KCRE5, (new!), DUNS 085043891, CAGE code: 5STD7
    • System for Award Management (SAM) Search Instructions
      • To search on the SAM website, click on Search Record using Cage Code#, UEI#, or DUNS# to access U-M information, expiration date, etc.
      • Choose View Details and Reps & Certs to download the FARs or DFARs.

Various Codes, Downloads, and Links

    Annual Reports

    Assurance Letters, Compliance Approvals, Confirmations, and Cognizant Offices

    Animal Care and Use

    • Most recent AAALAC Accreditation Date: November 30, 2020
    • PHS Assurance Number: D16-00072 (A3114-01), Assurance Dates: July 2021 - July 2025
    • USDA Registration Number: 34-R-0001, Last Inspection: June 30, 2021
    • DHHS Date of Compliance: Misconduct in Science: February 28, 1996
    • Radiation Safety NRC numbers: UM 21-00215-04 and VA 21-00159-04

    Cognizant Office - Government Approval Letters

    (Scroll down for Cognizant Office Addresses and Contacts)

    Cognizant Office - Mailing Addresses and Contacts

    • Cognizant Audit Office:
      Department of Health and Human Services
      (Scroll up to Government Approval Letters for DS-2 and DHHS approval letters and down for F&A Rate.)
      Federal guidelines require the university to maintain an approved disclosure statement (DS-2) on file with the Department of Health and Human Services, describing the university's accounting and management practices.
      Program Support Center, Financial Management
      1301 Young Street | Room 732
      Dallas, TX 75202
      Phone: (214) 767-3261
      Fax: (214) 767-3264
      DHHS Division of Cost Allocation
      Vacant - See HHS Program Support Center - Central States Offices - (214) 767-3261
      DHHS Branch Chief - Colleges & Universities, Hospitals, and Nonprofit Organizations:
      Matthew Dito (214) 767-3764
      Cost Accounting Standards Disclosure Statement (DS 2)
      (Scroll up to Government Approval Letters for DS-2 letters.)
      Federal guidelines require U-M to maintain an approved disclosure statement (DS-2) with DHHS describing U-M accounting and management practices.
    • DCMA (Defense Contract Management Agency)
      Patricia Scott
      Director of Contracts
      1523 W. Central Rd
      Arlington Heights IL 60005
    • DCAA (Defense Contract Audit Agency)
      (Scroll up to Government Approval Letters for DHHS/CDAA letters.)
      Program Support Center, Financial Management
      U.S. Department of Health and Human Services
      1301 Young Street | Room 732
      Dallas, TX 75202
      Phone: (214) 767-3261
      Fax: (214) 767-3264

    • Office of Naval Research (ONR) - Chicago
      (Scroll up to Government Approval Letters for ONR Government Approval letters.)
      Chicago Regional Office
      230 South Dearborn, Room 380
      Chicago, IL 60605-1595
      Phone: 312-886-5423
      Fax: 312-353-6089

      Harassment and Discrimination

      Higher Learning

      • Higher Learning Commission Accreditation
        • An accreditation letter can be generated from the Provost's office HLC web page. Follow the prompts to generate a letter with today's date stamp.

      Human Subjects

      • Human Subjects Protection Assurance # [DHHS] aka Federal Wide Assurance # FWA 00004969 (See NIH OHRP Website for the official source of expiration as the date changes frequently.)
        • Enter either the number or the institutional name exactly as "U Michigan" in the search box to get the current info.

      International Traffic and Arms (ITAR) Registrations

      Indirect Cost (F & A) Rate Agreement

      Subrecipient Forms

      Uniform Guidance Annual Audit - Subpart F

      Other Campus Resources


      There isn't a literal certificate per se. Anyone asking externally should also have access to SAM and can look us up (i.e. federal agencies or those doing business with federal agencies). Therefore, all the sponsor needs are the date of expiration plus a UEI, DUNS, and/or CAGE Code.

      References and Resources


      1. Please contact Constance Colthorp, Communications Manager, ( if you have a question about a link or resource on this page.