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eRPM Award Management Training Resources from ITS
For Research Administrators and Unit Reviewer/Approvers, Information Technology Services (ITS) has prepared job aids, reference materials, FAQs, and training documents.
eRPM Award Management Functionality project
Learn more about the recent 2018 Award Management Functionality project.
What is an award?
An award results when a proposal is funded by a sponsor and that sponsor issues a grant, contract or cooperative agreement to U-M. When an award is granted by a sponsor, the research project work begins. It's time to set up the project and begin managing it through its completion or close out. Here you can learn:
- How a project team learns about an award
- How to get awarded funds
- Where you can view the details of an award
- How to make changes to the award
What happens when U-M receives the award?
First, Project Representatives from the University of Michigan's Office of Research and Sponsored Projects (ORSP), under the Office of Research, must review the award and prepare the award for set up in the eResearch Proposal Management (eRPM) system.
What is an Award Record (AWD)?
Once the new award is internally reviewed, approved, and ready, staff from the Finance - Sponsored Programs office create the appropriate record(s) in M-Pathways Financials, the U-M accounting system, and activate the Award (AWD) record (e.g., AWD000001) in eRPM.
How do I get my awarded funds?
What is award management?
At the time of award activation, a system-generated email notification is sent to all investigators and administrative personnel listed on the award and identified email contacts for all departments participating in the award informing them that the AWD has been created in eRPM. That notice provides the AWD number and the Project/Grant (P/G) number for the project.
The AWD record in eRPM contains attachments and details including the terms and conditions, key personnel, and other items that the project team can review.
The eResearch Proposal Management (eRPM) team, along with leaders and consultants around campus, helped enhance eRPM with new Award Management functionality in August of 2018.
To start an Award Change Request (ACR), use the Request Action/Modification activity in the eRPM Award record and upload a signed copy of the Post Award Change Request (PACR) form to request changes to the award. Subsequent changes in terms and conditions, additional funding, time extensions, and other modifications may require ORSP staff to complete a Modification (MOD) to the AWD record in eRPM. Completed ACRs and MODs can be reviewed and accessed through the Modifications tab in the AWD record.