Manage Project

See Award Change Request (ACR) for each of these:

• Budgetary Changes
  • Advance Account Hardship
  • Award Reduction (see ACR)
  • Carryforward (see ACR)
  • Cost Share (see ACR)
  • Rebudget (see ACR)
  • Uniform Guidance Monitored Costs (see ACR)
  • Time and Scope
    • Change in Scope  (see ACR)
    • Closeout or Early Termination (see ACR)
    • No Cost Extension  (see ACR)
  • F&A Rates
• Manage Budget/Expenses
  • Accounts Payable (See SSC)
  • Accounts Receivable
  • Allowable Costs
  • Cost Share
  • HSIP (Human Subjects Incentive Program)
  • Managing the Budget/Expenses
  • Procurement (Materials and Supplies)
  • Sub P/Gs - used https://finance.umich.edu/finops/accounting/chartfields/projectgrant
  • Travel
• Administrative Support Costs in Existing Awards
• Budget Reallocation Process (formerly 7471)
• Childcare/NSRA Costs
• Graduate Student Research Assistant (GSRA) Cost Estimates - GSRAs on projects have tuition and salary costs that should be considered.
• Salaries
• Staff Fringe Benefit Tools and Link - Benefits of staff should be considered on sponsored projects budgets.
• For all other personnel matters, please see your school or college department administrator for your specific procedures regarding allowable costs.

• Onboarding/Offboarding - used https://hr.umich.edu/working-u-m/management-administration/onboarding-un...
• Effort
• Key Personnel
• Students/Post Docs - used file in Library (/files/understandinggsraresourcesguideaccessibledocumentpdf)
• Consultant
• Extended Leave or Sick Leave - Extended Sick Time Pay (staff and faculty) and Extended Leave (research fellows) are not allowable expenses on sponsored funds, but the U-M Office of Research maintains a central fund to cover these charges. Notification should happen prior to the leave.
• Graduate Student Research Assistant (GSRA) Cost Estimates - GSRAs on projects have tuition and salary costs that should be considered.
• Jury Duty (See Standard Practice Guide)

• IACUC 
• Clinical Trials 
• IRB 
• HPSCRO 
• Biosafety
• Conflict of Interest (COI)
• Export Controls - Traveling Internationally
• PEERRS (Program for the Education and Evaluation in Responsible Conduct of Research) & RCR (Responsible Conduct of Research)
• Publication Restrictions
• Research Information Security
• Ethics & Compliance Page
  • Animal Use & Care, Humans, Conflict of Interest, PEERRS, Biosafety, and more
• External Audit Cost Advisory for Non-Federal Sponsors
• Visa (Travel) Charges

• RPPRs
• Inventions & Discoveries - Patent and invention questions (or those related to protecting and developing intellectual properties that come up as part of the project) should be directed to the Innovation Partnerships patent administrator ([email protected]).
• Research Tools - If a research tool is created in the performance of the project that has not previously been disclosed to Innovation Partnerships, please submit an invention report describing the research tool here: https://innovationpartnerships.umich.edu/for-inventors/submit-your-innovation/

Changing the Department ID

• To change a department ID on an active award, please see the Award Change Request page.
• To change a department ID on a sub-P/G (project grant), contact your Finance-Sponsored Programs Customer Service Coordinator for your Department.

Finance-Sponsored Programs Support for Post-Award Administration

• Customer Service: Manages the Project/Grant Lifecycle and Rules and Compliance questions
• Reporting: Manages Research Reporting to meet sponsor guidelines and reconciles A-21 issues
• Funds Request:
  • Handles Project Billings and Receivables
  • Funds Distribution and handles any special billings and the reconciliation of the various federal letters of credit that are used to fund projects.
• Office of Contract Administration: Responsible for reviewing and signing contracts and grants associated with sponsored projects, preparing and administering Subcontracts
• The Finance-Sponsored Programs customer service area is the main contact area for Post Award Administration. Their customer service coordinators are assigned to each of your departments. 

Financial Reporting (Uniform Guidance)

Sponsored Programs prepares the financial status report (FSR) in accordance with the Uniform Guidance (2 CFR 200) (formerly OMB Circular A-110). The Uniform Guidance guidelines set forth detailed requirements with respect to the complete and timely submission of financial reports and other such closeout procedures for federal grants and contracts. Failure to adhere to these reporting requirements in connection with a specific grant or contract may result in the withholding new awards by a federal agency --  campus-wide or the suspension of payments for costs incurred by the University on other projects funded by the agency.

• Uniform Guidance - Financial Reporting

Resources

• Award Change Request Categories
• Award Management How Tos and References (eRPM ITS Documentation)
• Research Faculty Policies and Procedures
• Subrecipient Monitoring Guide and Roles & Responsibilities Appendix (Finance) - Refer to this for an overview of departmental and central administration roles and responsibilities during a subaward.
• • Federal Subrecipient Monitoring Guide (.doc)
  • Subrecipient Monitoring Roles and Responsibilities