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(New) Frequently Required U-M Proposal Data & Documents
The following documents and data are commonly required by sponsors for proposals. Tip: To find specific terms on the page, click on the + sign to expand all sections and use Control/Command + F.
- Name: Regents of the University of Michigan
- Forms Address: Use Wolverine Tower so that paperwork comes to us: 1st Floor Wolverine Tower, 3003 S. State Street, Ann Arbor, MI 48109-1274
- Official Address: 1109 Geddes Ave, Ann Arbor, MI 48109-1079
- About: A shareable paragraph about the University of Michigan
- U-M ORSP Authorized Official Representative (for SF424): Shandra White, First Floor, Wolverine Tower, 48109-1274, 9734) (734) 764-5500, orsp-triage@umich.edu
- County: Washtenaw (Ann Arbor & campus)
- Congressional District:
- UM-Ann Arbor: MI-006 (Ann Arbor & campus) - (Was MI-012)
- UM-Dearborn: MI-012
- UM-Flint: MI-008 (Was MI-005)
Source: The changes to Michigan's congressional map, district by district- Incorporated in: Michigan
- Date of incorporation: 1817
- Type of organization: Non-profit, educational institute. This can be verified by:
- Article VIII § 5 of the Constitution of (the State of) Michigan of 1963 recognized the Regents of U-M. (State of Michigan Website)
- Same Articles recognizing U-M with a certification seal (Act 151 of 1851 or MCL 390).
- Number # of employees (faculty + staff):Number of employees (faculty + staff): 55,729 (as of May 2024);
See current Tableau Data from U-M Human Resources site. (Once there, scroll to "Faculty and Staff Profile by Headcount and FTE section. Expand that section. Click link to open new page. Click on the "Summary" tab in the upper left.) Also, see headcounts available in the Michigan Almanac.- Operating Activities/Total revenue: $ 12,503,236 million (See U-M Annual Report)
U-M Institutional Contacts
- CEO/ President: President Santa J. Ono, (734) 764-6270, presoff@umich.edu
- Vice President for Research and Innovation (Interim): Arthur Lupia, Interim Vice President for Research and Innovation, (734) 764-1185, vpresearch@umich.edu
- Financial Officer: Debora L. Talley, sponsoredprograms@umich.edu, (734) 764-8204
- Fiscal Officer: Peter J. Gerard, Assistant Director, (734) 764-8204, subcontracts@umich.edu
- Technology Transfer / Innovation Partnerships Contacts: Kelly Sexton, Associate Vice President for Research - Innovation Partnerships and Economic Impact, (734) 763-0614, innovationpartnerships@umich.edu
- For Proposal Central (AHA, ACS, etc) and BreakthroughT1D's new portal (formerly JDRF): Kendra Walter, Technology Transfer Officer, ottrequests@umich.edu
- Media Questions / Principal Public Information Officer: Colleen Mastony, Assistant Vice President for Public Affairs, (734) 936-5190, public.affairs@umich.edu
- Research and Sponsored Projects, Authorized Contact: Shandra White, Assistant VP for Research-Sponsored Projects, (734) 764-5500, orsp-triage@umich.edu
- Research/OVPR - Research Annual Reports
- OMB Uniform Guidance - Single Audit - The annual audit for Subpart F. (Finance-Sponsored Programs Website)
- U-M - Annual Reports on Federal Awards
System for Award Management (SAM.gov) Unique Entity Identifier (UEI) and expiration, Commercial and Government Entity (CAGE) code, DUNS codes, and state of Michigan SIGMA:
- Ann Arbor:
- SAM Exp. April 5, 2025, UEI GNJ7BBP73WE9,
CAGE code: 03399, DUNS 073133571- Dearborn:
- SAM Exp. April 17, 2025, UEI RY78VSF6P4G3
CAGE code: 1PBE1, DUNS 782738207- Flint:
- SAM Exp. April 9, 2025, UEI L8QSLB2KCRE5
CAGE code: 5STD7, DUNS 085043891- UEIs for Community Partners
- JXELGHCKEZ44 Sparrow Health System
- HFWBZ73LBMQ6 Sparrow Eaton Hospital
- VBN6BYMLXVE5 Sparrow Ionia Hospital
- CJH3WNZUY361 Sparrow Carson Hospital
- SNE2N22UBBL4 Clinton Memorial Hospital
- PTH7AUKTU2B7 MyMichigan Health
- PQZMKBR1C2K3 MyMichigan Physicians Group
- X6GDMKN1LWM4 MyMichigan Medical Center Alma
- G1JGHJLNFT13 MyMichigan Medical Center Alpena
- NCB8KWEXKS71 MyMichigan Medical Center Clare
- J4VGLZ1UK6J7 MyMichigan Medical Center Gladwin
- ENMTYKALJLE5 MyMichigan Medical Center Midland
- CZTJN4JGH5M1 MyMichigan Medical Center Sault
- JML4YL76LML9 MyMichigan Medical Center West Branch
Search Instructions for SAM.gov:
- Click on Search Record using Cage Code#, UEI#, or DUNS# to access U-M information, expiration date, etc.
- Choose View Details and Reps & Certs to download the Federal Acquisition Regulations (FARs) or Defense FARs (DFARs).
State of Michigan SIGMA Vendor ID Number: CV0048260
Costs: Facilities & Administration (F&A) / Indirect Cost (IDC) Rate Agreement / Class Codes / GSRA / Staff Fringe
IRS Determination Letter / Tax ID / W-9
- Tax ID Number or Employer Identification Number (TIN/EIN)
- 9-Digit: 38-6006309 IRS Tax Exempt Number (aka Federal Employer ID) (Preferred number)
- 12-Digit: 1386006309A1 (Rarely requested)
- Federal Interagency Committee on Education (FICE) Institution Code: 009092
- European Commission Participant Identification Code (PIC): 999843603
- W-9 (Editable PDF - requires U-M login so that you may add a current date) (U-M Finance Tax Website)
- IRS Determination Letter, Exemption Certificates, Letters reinforcing U-M as a 501(c)(3) tax-exempt organization Used to document the university's tax-exempt status. It is often used when receiving donations/grants. The PDF includes the most recent year available (2020), plus letters from 1973 and October 4, 1961. (U-M Finance Tax Website)
Animal Care and Use
- Most recent AAALAC Accreditation Date: November 27, 2023, Unit number: 000285
- PHS Assurance Number: D16-00072 (A3114-01), Assurance Dates: July 2021 - July 2025
- DHHS Date of Compliance: Misconduct in Science: February 28, 1996
- Radiation Safety NRC numbers: UM 21-00215-04 and VA 21-00159-04
Human Subjects
- Human Subjects Protection Assurance # [DHHS] aka Federal Wide Assurance #FWA0000496 - (See NIH OHRP Website for the official source of expiration date as the date changes frequently.)
- Tip: Enter either the number or the institutional name exactly as "U Michigan" in the search box to get the current info.
Letters of Approval, Contact Information
Government Approval of our Contractor Purchasing System (Approved by ONR - Office of Naval Research)
- Government Approval of our Property System (Approved by Office of Naval Research)
- Government Approval of our Purchasing, Property, and Accounting System (Approved by DHHS after the Defense Contract Audit Agency (DCAA) audit.
Scroll up to see Single Audit section and links to Federal Audit Clearinghouse (FAC) often required by Federal Sponsors.
- Department of Health and Human Services
- DHHS DS-2 Approval Letter
- Federal guidelines require U-M to maintain this approved Cost Accounting Standars Disclosure Statement (DS-2) on file with DHHS, describing the university's accounting and management practices. Used for F&A Cost Approvals .
- Contact: DHHS Division of Cost Allocation, Olulola Oluborode (or Lola Oluborode), (301) 492-4065, olulola.oluborode@psc.hhs.gov
- DCMA (Defense Contract Management Agency) and DCAA (Defense Contract Audit Agency)
Government Approval of our Contractor Purchasing System (Approved by ONR - Office of Naval Research)
Government Approval of our Property System (Approved by Office of Naval Research)
Government Approval of our Purchasing, Property, and Accounting System (Approved by DHHS after the Defense Contract Audit Agency (DCAA) audit.
- Contact: Patricia Scott
Director of Contracts
1523 W. Central Rd
Arlington Heights IL 60005
- DCAA (Defense Contract Audit Agency)
2250 West John Carpenter Freeway
Irving, TX 75063
General Information: (571) 448-7503
- Office of Naval Research (ONR) - Chicago
Chicago Regional Office
230 South Dearborn, Room 380
Chicago, IL 60605-1595
Phone: 312-886-5423 | Fax: 312-353-6089
Email: ONR_Chicago@onr.navy.milAnti- Sexual Harassment and Discrimination Letter
- Institutional Letter of Support for Anti Sexual Harassment (required for NIH Training applications) (last updated June 2022)
Higher Learning
- Higher Learning Commission Accreditation
- An accreditation letter can be generated from the Provost's office HLC web page. Follow the prompts to generate a letter with today's date stamp.
International Traffic and Arms (ITAR) Registrations
See your ORSP Project Representative if you need to verify or confirm an ITAR registration.
Veterans Affairs (VA) Memorandum of Understanding (MOU)
- A Memorandum of Understanding (MOU) must be completed when a U-M faculty member with a Veterans Affairs (VA) appointment is identified on a Federal grant or contract application. MOUs are active for one year and must be updated annually. A copy of the most recent VA MOU must be submitted to ORSP at the time of proposal submission and with each non-competing renewal application and at the time just-in-time material is requested for NIH applications.
- Subrecipient Statement of Collaborative Intent
- Subrecipient 3B Attachment (from FDP - Partially completed with U-M information for FFATA reporting)
- Foundation Relations Toolkit (Diversity Table, Fact Sheet, and other resources) (U-M Foundation Relations Website)
- Office of Budget and Planning - University Profile and Almanac (U-M OBP Website)
- ASAP Identification (Automated Standard Application for Payments): 2614799
- Eurostat Certification ID Number and Letter - 2015/134/US
- NAICS Association Code: 611310
- NPI: Institutional National Provider Identifier (NPI) Number: 1003878539 (main U-M hospital NPI)
- NSF Institutional Codes
- All campuses (Ann Arbor, Medical, Dearborn, Flint): 0023259000
- Small Business Subcontracting | Procurement Services to complete and submit the required Small Business reports. research.liaison@umich.edu
FAQs
There isn't a literal certificate per se. Anyone asking externally should also have access to SAM and can look us up (i.e. federal agencies or those doing business with federal agencies). Therefore, all the sponsor needs are the date of expiration plus a UEI, DUNS, and/or CAGE Code.
Questions?
- Please contact Constance Colthorp, Communications Manager, (const@umich.edu) if you have a question about a link or resource on this page.