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(New) Frequently Required U-M Proposal Data & Documents

The following documents and data are commonly required by sponsors for proposals. Tip: To find specific terms on the page, click on the + sign to expand all sections and use Control/Command + F.

General Information About U-M
 

  • Name: Regents of the University of Michigan
  • Forms Address: Use Wolverine Tower so that paperwork comes to us: 1st Floor Wolverine Tower, 3003 S. State Street, Ann Arbor, MI 48109-1274
  • Official Address: 1109 Geddes Ave, Ann Arbor, MI 48109-1079 
  • About: A shareable paragraph about the University of Michigan
  • U-M ORSP Authorized Official Representative (for SF424): Shandra White, First Floor, Wolverine Tower, 48109-1274, 9734) 764-5500, orsp-triage@umich.edu
  • County: Washtenaw (Ann Arbor & campus)
  • Congressional District:
  • Incorporated in: Michigan
  • Date of incorporation: 1817
  • Type of organization: Non-profit, educational institute. This can be verified by: 
  • Number # of employees (faculty + staff):Number of employees (faculty + staff):  55,729 (as of May 2024); 
    See current Tableau Data from U-M Human Resources site. (Once there, scroll to "Faculty and Staff Profile by Headcount and FTE section. Expand that section. Click link to open new page. Click on the "Summary" tab in the upper left.) Also, see headcounts available in the Michigan Almanac.
  • Operating Activities/Total revenue: $ 12,503,236 million (See U-M Annual Report)

U-M Institutional Contacts

  • CEO/ President: President Santa J. Ono, (734) 764-6270, presoff@umich.edu
  • Vice President for Research and Innovation (Interim): Arthur Lupia, Interim Vice President for Research and Innovation, (734) 764-1185, vpresearch@umich.edu
  • Financial Officer: Debora L. Talley, sponsoredprograms@umich.edu, (734) 764-8204
  • Fiscal Officer:  Peter J. Gerard, Assistant Director, (734) 764-8204, subcontracts@umich.edu
  • Technology Transfer / Innovation Partnerships Contacts: Kelly Sexton, Associate Vice President for Research - Innovation Partnerships and Economic Impact, (734) 763-0614, innovationpartnerships@umich.edu
    • For Proposal Central (AHA, ACS, etc) and BreakthroughT1D's new portal (formerly JDRF): Kendra Walter, Technology Transfer Officer, ottrequests@umich.edu
  • Media Questions / Principal Public Information Officer: Colleen Mastony, Assistant Vice President for Public Affairs, (734) 936-5190, public.affairs@umich.edu
  • Research and Sponsored Projects, Authorized Contact: Shandra White, Assistant VP for Research-Sponsored Projects, (734) 764-5500, orsp-triage@umich.edu

Annual Reports and Uniform Guidance Single Audit Report
 

Codes and Expiration Dates: SAM, UEI, CAGE, DUNS, SIGMA
 

System for Award Management (SAM.gov) Unique Entity Identifier (UEI) and expiration, Commercial and Government Entity (CAGE) code, DUNS codes, and state of Michigan SIGMA:

  • Ann Arbor:
    • SAM Exp. April 5, 2025, UEI ​GNJ7BBP73WE9, 
      CAGE code: 03399, DUNS 073133571
  • Dearborn:
    • SAM Exp. April 17, 2025, UEI ​RY78VSF6P4G3
      CAGE code: 1PBE1, DUNS 782738207
  • Flint:
    • SAM Exp. April 9, 2025, UEI ​ L8QSLB2KCRE5
      CAGE code: 5STD7, DUNS 085043891
  • UEIs for Community Partners 
    • JXELGHCKEZ44 Sparrow Health System
    • HFWBZ73LBMQ6  Sparrow Eaton Hospital
    • VBN6BYMLXVE5  Sparrow Ionia Hospital
    • CJH3WNZUY361  Sparrow Carson Hospital
    • SNE2N22UBBL4  Clinton Memorial Hospital
    • PTH7AUKTU2B7 MyMichigan Health
    • PQZMKBR1C2K3  MyMichigan Physicians Group
    • X6GDMKN1LWM4  MyMichigan Medical Center Alma
    • G1JGHJLNFT13  MyMichigan Medical Center Alpena
    • NCB8KWEXKS71  MyMichigan Medical Center Clare
    • J4VGLZ1UK6J7  MyMichigan Medical Center Gladwin
    • ENMTYKALJLE5  MyMichigan Medical Center Midland
    • CZTJN4JGH5M1  MyMichigan Medical Center Sault
    • JML4YL76LML9  MyMichigan Medical Center West Branch

Search Instructions for SAM.gov:

  • Click on Search Record using Cage Code#, UEI#, or DUNS# to access U-M information, expiration date, etc.
  • Choose View Details and Reps & Certs to download the Federal Acquisition Regulations (FARs) or Defense FARs (DFARs).

State of Michigan SIGMA Vendor ID Number: CV0048260

Costs: Facilities & Administration (F&A) / Indirect Cost (IDC) Rate Agreement / Class Codes / GSRA / Staff Fringe
 

IRS Determination Letter / Tax ID / W-9 
 

Accreditation, Assurance Letters, Compliance Approvals 
 

Animal Care and Use

  • Most recent AAALAC Accreditation Date: November 27, 2023, Unit number: 000285
  • PHS Assurance Number: D16-00072 (A3114-01), Assurance Dates: July 2021 - July 2025
  • DHHS Date of Compliance: Misconduct in Science: February 28, 1996
  • Radiation Safety NRC numbers: UM 21-00215-04 and VA 21-00159-04

Human Subjects

  • Human Subjects Protection Assurance # [DHHS] aka Federal Wide Assurance #FWA0000496 - (See NIH OHRP Website for the official source of expiration date as the date changes frequently.)
    • Tip: Enter either the number or the institutional name exactly as "U Michigan" in the search box to get the current info.

Cognizant Offices - Government Approval Letters, Contact Information 
 

Government Approval of our Contractor Purchasing System (Approved by ONR - Office of Naval Research)

Scroll up to see Single Audit section and links to Federal Audit Clearinghouse (FAC)  often required by Federal Sponsors.  

Anti- Sexual Harassment and Discrimination Letter

Higher Learning

  • Higher Learning Commission Accreditation
    • An accreditation letter can be generated from the Provost's office HLC web page. Follow the prompts to generate a letter with today's date stamp.

International Traffic and Arms (ITAR) Registrations

Veterans Affairs (VA) Memorandum of Understanding (MOU)

  • A Memorandum of Understanding (MOU) must be completed when a U-M faculty member with a Veterans Affairs (VA) appointment is identified on a Federal grant or contract application. MOUs are active for one year and must be updated annually. A copy of the most recent VA MOU must be submitted to ORSP at the time of proposal submission and with each non-competing renewal application and at the time just-in-time material is requested for NIH applications.

Subrecipient Forms 
 

Various Additional Codes, Downloads, Links, and Resources
 

FAQs

There isn't a literal certificate per se. Anyone asking externally should also have access to SAM and can look us up (i.e. federal agencies or those doing business with federal agencies). Therefore, all the sponsor needs are the date of expiration plus a UEI, DUNS, and/or CAGE Code.

Questions?

  1. Please contact Constance Colthorp, Communications Manager, (const@umich.edu) if you have a question about a link or resource on this page. 
Posted on: Friday, November 8, 2024 - 12:57