Navigate: Advanced Budgeting Task-Based/Hourly Budgets

Applications for Fall 2023 are no longer being accepted.

The Navigate Program is pleased to announce that the former in-person Navigate: Advanced Budgeting Task-Based/Hourly Budgets course will be offered as a pilot virtual instructor-led course in Fall 2023.

Schedule

Dates/Times: ​

• Day 1: Thursday, September 14, 2023 
  Time:  8:30 a.m. - 12:30 p.m.
   
• Day 2: Tuesday, October 10, 2023
  Time:  1:00 p.m. - 3:30 p.m.

Participants are also invited to attend an optional virtual “Office Hours” session with the instructors for assistance with the homework assigned at the end of Day 1 on Wednesday, September 20, from 1:30 - 3:30 p.m.

Attendance at both Day 1 and Day 2 sessions and completion of the homework assignment is required. Participants who attend both sessions and complete the course requirements will receive a Certificate of Achievement available in My LINC.

Target Audience

The Navigate: Advanced Budgeting Task-Based/Hourly Budgets course is recommended for intermediate research administrators:

• with approximately two or more years of on-the-job experience;
• who have been exposed to and regularly produce basic budgets for sponsored research proposals;
• are familiar with various appointment types included in sponsored project budgets, including faculty (U-year and 12-month), staff, and graduate students;
• are familiar with how to calculate common budget elements including Facilities & Administrative (indirect) costs and modified total direct costs (MTDC).

Important! Participants should have proficiency in Excel - including building and using standard Excel formulas (e.g., SUM) and linking worksheets.

Course Content

This course exposes the learner to more advanced budgeting topics than those found in Navigate: Fundamentals and Navigate: Budgeting Basics courses. It is designed to provide immersive complex task-based and hour-based budget development and preparation training to the learner actively engaged in research administration.

Learners will participate in class walk-through demonstrations, discussions of budget-building and problem-solving strategies typical in the context of proposal submission, and then complete a reinforcing budget development homework assignment.

By the end of this course, learners will master the building of a moderately complex task-based and hour-based budget and have access to job aids and Excel templates for use in developing similar budgets in their own positions. 

Budget attributes in this course include: 

• Department of Transportation (DoT) (multi-year, < $1M) budgets for sponsors with mixed effort/appointments in budgets including 12-month, U-Year, and pool (with SVH) appointments;
• multiple methods of fringe rate calculation based on sponsor requirements and appointment types;
• conversion of effort from percent (%) effort to loaded labor hour(s); and
• loaded labor rates included on a task-based, multi-year budget with a base budget period and option years.

Additionally, participants will receive reinforcement and practice in multiple appointment types, including:

• University-year (U-year)
• 12-month
• Graduate Student Research Assistants (GSRAs)
• Temp Hourly
• Building loaded labor hour budgets for task-based submissions
• Orientation to nuances of Department of Transportation (DoT) submissions
• Tips and tricks for participation from faculty in developing and planning for complex budgets