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An Agreement Acceptance Request (AAR) is a form in the eResearch Proposal Management System (eRPM).
Sometimes awards require additional approvals. Prior to accepting an award on behalf of U-M, ORSP reviews it to ensure that the notice of award or contract does not introduce certain requirements that had not been approved at the time the original Proposal Approval Form (PAF) was routed. If one of these requirements is found, ORSP will route an Agreement Acceptance Request via the eResearch Proposal Management System (eRPM).
Changes that Trigger an AAR
ORSP will route an AAR if any of the following items are introduced:
- Total sponsor funding change of 20% or more
- F&A* cost rate change
- U-M cost sharing change
- Project-specific external audit requirement beyond U-M’s standard annual audits
- Payment in a foreign currency
- Governing law other than Michigan, when required under General Counsel guidance
- Insurance requirements in excess of U-M’s standard coverage
- Information technology security requirements exceeding U-M’s normal security standards
- Publication restriction granting sponsor prior approval rights
- Publication restriction granting sponsor prior review rights greater than 180 days
* F&A cost rate = Facilities and Administrative cost rate, indirect cost rate, or IDC
(For more detail, please see Standard Operating Procedure (SOP) 400.01 - Agreement Acceptance and Routing Process.)
An ORSP Project Representative (PR) will initiate the AAR, and it will appear in project team work queues, so you don't have to use the Posted Comment option. See below.
Summary of the Steps of the AAR Process
The basic steps for completing an AAR are:
- An ORSP PR initiates the AAR in eRPM. The AAR then appears in the Project Team’s eRPM work queue.
- The Project Team/PI edits the AAR as needed.
- The PI, the Department Chair and (sometimes) the Dean approve or decline the AAR, in that order.
- If for a publication restriction, the final approval of AARs rests with the Vice President for Research.
ORSP PRs will provide input and advice in the preparation of an AAR.