Sponsored Project Lifecycle

Negotiate and Accept

Managed Affiliates

Managed affiliates are entities with whom the University of Michigan has an agreement to facilitate U-M conducting research activities at the managed affiliate’s site. View a current managed affiliates.

On this page

Managed affiliates are entities with whom U-M has an agreement in place to facilitate U-M conducting research activities at the managed affiliate’s site. Such agreements may include terms governing U-M’s access to and use of the managed affiliate’s facilities, equipment and services. 

It is important that project teams make ORSP aware when any part of an externally sponsored project will take place at a managed affiliate’s site, as the agreement between U-M and the managed affiliate may include terms that affect both funded and unfunded agreements negotiated by ORSP.

Managed affiliates prompt in eRPM

The question below is included in proposal approval forms (PAFs), clinical trial routing forms (CTRFs) and unfunded agreement (UFA) records in the eResearch Proposal Management (eRPM) system. The question includes help text directing the project team to visit this webpage to view a list of current managed affiliates.

Current managed affiliates

Chelsea Hospital (“Chelsea”)

  • Required on new PAFs/CTRFs:
    • Question 4.5.1: Enter “Chelsea” or “Chelsea Hospital”
    • Research Activity Question 5.11: Enter Yes and add 25-UFA02066 for the Chelsea Master Research Facilitation Agreement (“MRFA”)
  • Required on new UFAs:
    • Question “Will U-M employees perform any work at a location on the Managed Affiliates list?”: If yes, enter “Chelsea” or “Chelsea Hospital”
    • UFA Question: “Is this agreement related to another unfunded agreement?”: Enter Yes and add 25-UFA02066 for the MRFA
  • Required prior to agreement negotiation or processing:
    • Complete request form with Chelsea approval
      Exhibit A to the MRFA contains a form to request to conduct a clinical research study at Chelsea. For any research proposed to take place at Chelsea, the project team must work with the U-M Health Statewide Clinical Research Partnerships (SCRP) team in the Medical School to fill out and submit the request form to Chelsea for approval. Information about conducting clinical research within this context, as well as specific details related to starting or continuing research activities at Chelsea Hospital, can be found at the SCRP webpage, and questions can be directed to [email protected].
    • Once Chelsea signs the request form:
      • For Contract PAFs, CTRFs and UFAs, upload the signed request form to the eRPM record before routing the record to ORSP. ORSP will not begin negotiating an agreement with an external entity until the signed form has been uploaded to eRPM.
      • For PAFs in “Submitted to Sponsor state, Request ORSP Action and upload the signed request form so ORSP can begin negotiating the agreement.
  • Adding a Managed Affiliate location to an active AWD record:
    • Submit an Award Change Request type “Other” and upload the request form signed by Chelsea, asking ORSP to add the managed affiliate location to the award.