Frequently Required Proposal Data & Documents

About U-M

• Name: Regents of the University of Michigan
• Forms Address: Use Victors Way address so that paperwork comes to us: 1000 Victors Way, Ann Arbor, MI 48108
• Official Address: 1109 Geddes Ave, Ann Arbor, MI 48109-1079 
• About: A shareable paragraph about the University of Michigan
• Authorized Official, Research and Sponsored Projects Authorized Contact: Shandra White, Associate VP for Research-Sponsored Projects, (734) 764-5500, [email protected]
• CEO/President: Interim President Domenico Grasso, (734) 764-6270, [email protected]
• Vice President for Research and Innovation: Arthur Lupia, Vice President for Research and Innovation, (734) 764-1185, [email protected]
• Financial Officer: Debora L. Talley, [email protected], (734) 764-8204
• Fiscal Officer: Peter J. Gerard, Assistant Director, (734) 764-8204, [email protected]
• Technology Transfer / Innovation Partnerships Contacts: Kelly Sexton, Associate Vice President for Research – Innovation Partnerships and Economic Impact, (734) 763-0614, [email protected]
  • For Proposal Central (AHA, ACS, etc) and BreakthroughT1D’s new portal (formerly JDRF): Kendra Walter, Technology Transfer Officer, [email protected]
• Media Questions / Principal Public Information Officer: Kay Jarvis, Director of Public Affairs, (734) 936-5190, [email protected] 
• U-M Research and Sponsored Projects Authorized Representative (for SF424): Shandra White, 1000 Victors Way, Ann Arbor, MI 48108-2744, (734) 764-5500 [email protected]
• County: Washtenaw (Ann Arbor & campus)
• Congressional District:
  • UM-Ann Arbor: MI-006 (Ann Arbor & campus) – (Was MI-012)
  • UM-Dearborn: MI-012 
  • UM-Flint: MI-008 (Was MI-005)
    Source: The changes to Michigan’s congressional map, district by district
• Incorporated in: Michigan
• Date of incorporation: 1817
• Type of organization: Non-profit, educational institute. This can be verified by:
  • Article VIII § 5 of the Constitution of (the State of) Michigan
  •  of 1963 recognized the Regents of U-M. (State of Michigan Website)
  • Same Articles recognizing U-M with a certification seal (Act 151 of 1851 or MCL 390).
• Number of employees (faculty + staff): 58,260 (as of November 2025). To look up the latest number, go to the Faculty and Staff Profile by Headcount and FTE section of the U-M Human Resources site and expand the section to access the report. Click on the “Summary” tab in the upper left.
• Operating Activities/Total revenue: $12.9 billion (See Finance Annual Reports)

Tax ID / IRS determination letter

• Tax ID Number or Employer Identification Number (TIN/EIN)
  • 9-Digit: 38-6006309 IRS Tax Exempt Number (aka Federal Employer ID) (Preferred number)
  • 12-Digit: 1386006309A1 (Rarely requested)
  • Federal Interagency Committee on Education (FICE) Institution Code: 009092
  • European Commission Participant Identification Code (PIC): 999843603
• W-9 (Editable PDF – requires U-M login so that you may add a current date) (U-M Finance Tax Website)
• IRS Determination Letter, Exemption Certificates, Letters reinforcing U-M as a 501(c)(3) tax-exempt organization Used to document the university’s tax-exempt status. It is often used when receiving donations/grants. The PDF includes the most recent year available (2020), plus letters from 1973 and October 4, 1961. (U-M Finance Tax Website)

SAM expiration, UEI, CAGE, DUNS and SIGMA

System for Award Management (SAM.gov) Unique Entity Identifier (UEI) and expiration, Commercial and Government Entity (CAGE) code, DUNS codes, and state of Michigan SIGMA:

• Ann Arbor:
• Dearborn:
  • SAM Exp. February 6, 2026, UEI ​RY78VSF6P4G3
    CAGE code: 1PBE1, DUNS 782738207
• Flint:
  • SAM Exp. February 6, 2026, UEI ​ L8QSLB2KCRE5
    CAGE code: 5STD7, DUNS 085043891
• UEIs for Community Partners 
  • JXELGHCKEZ44 Sparrow Health System
  • HFWBZ73LBMQ6  Sparrow Eaton Hospital
  • VBN6BYMLXVE5  Sparrow Ionia Hospital
  • CJH3WNZUY361  Sparrow Carson Hospital
  • SNE2N22UBBL4  Clinton Memorial Hospital
  • PTH7AUKTU2B7 MyMichigan Health
  • PQZMKBR1C2K3  MyMichigan Physicians Group
  • X6GDMKN1LWM4  MyMichigan Medical Center Alma
  • G1JGHJLNFT13  MyMichigan Medical Center Alpena
  • NCB8KWEXKS71  MyMichigan Medical Center Clare
  • J4VGLZ1UK6J7  MyMichigan Medical Center Gladwin
  • ENMTYKALJLE5  MyMichigan Medical Center Midland
  • CZTJN4JGH5M1  MyMichigan Medical Center Sault
  • JML4YL76LML9  MyMichigan Medical Center West Branch

Search Instructions for SAM.gov:

• Click on Search Record using Cage Code#, UEI#, or DUNS# to access U-M information, expiration date, etc.
• Choose View Details and Reps & Certs to download the Federal Acquisition Regulations (FARs) or Defense FARs (DFARs).

Facilities & administration (F&A) rate, class codes, benefits and GRSA estimates

• Rate Agreement Letters (Finance)
• Class Codes for Sponsored Research
• Staff Fringe Benefits
• GSRA Cost Estimates

Subrecipient forms

• Subrecipient Commitment Form
• Subrecipient 3B Attachment (from FDP – Partially completed with U-M information for FFATA reporting)
• Small Business Subcontracting | Procurement Services to complete and submit the required Small Business reports.

Annual reports and uniform guidance single audit

• OVPR/Research – Research Annual Reports
• Finance – Annual Financial Report
• OMB Uniform Guidance – Single Audit *  – The annual audit for Subpart F. (Finance-Sponsored Programs Website)
  • Note: * Federal sponsors should refer to U-M’s single audit report and DCF, disseminated on the Federal Audit Clearinghouse (FAC) website, using U-M’s Unique Entity Identifier (UEI).

Accreditation, assurance Letters, compliance approvals 

Animal Care and Use

• Most recent AAALAC Accreditation Date: Nov. 27, 2023, Unit number: 000285
• PHS Assurance Number: D16-00072 (A3114-01), Assurance Dates: July 2025 – July 2029
• DHHS Date of Compliance: Misconduct in Science: Feb. 28, 1996
• Radiation Safety NRC numbers: UM 21-00215-04 and VA 21-00159-04

Human Subjects

• Human Subjects Protection Assurance # [DHHS] aka Federal Wide Assurance # FWA 00004969 (See NIH OHRP Website for the official source of expiration date as the date changes frequently.)
  • Enter either the number or the institutional name exactly as “U Michigan” in the search box to get the current info.

Cognizant offices, DHHS approval letters with federal government contact information

• DHHS DS-2 Approval Letter
  Department of Health and Human Services (DHHS) DS-2 (for F&A Cost Approvals or Cost Accounting Standards Disclosure Statement (DS-2)
  • Federal guidelines require the university to maintain an approved disclosure statement (DS-2) on file with DHHS, describing the university’s accounting and management practices.
    DHHS Division of Cost Allocation
    Olulola Oluborode (or Lola Oluborode)
    (301) 492-4065, [email protected]
• Government Approval of Contractor Purchasing System (Approved by the Office of Naval Research)
• Government Approval of Property System (Approved by the Office of Naval Research)
• Government Approval of Purchasing, Property, and Accounting System (Approved by DHHS after the Defense Contract Audit Agency audit.)
  • Defense Contract Management Agency (DCMA)
    Government Approval of Contractor Purchasing System (Approved by ONR – Office of Naval Research)
    Patricia Scott
    Director of Contracts
    1523 W. Central Rd
    Arlington Heights IL 60005 
  • Defense Contract Audit Agency (DCAA)
    2250 West John Carpenter Freeway
    Irving, TX 75063
    General Information: (571) 448-7503 
  • Office of Naval Research (ONR) – Chicago
    Chicago Regional Office
    230 South Dearborn, Room 380
    Chicago, IL 60605-1595
    Phone: 312-886-5423 | Fax: 312-353-6089
    Email: [email protected]

Anti-Sexual Harassment and Discrimination

• Institutional Letter of Support for Anti Sexual Harassment (required for NIH Training applications) (last updated June 2022)

Higher Learning Commission Accreditation

• Find U-M’s official letter of accreditation on the Higher Learning Commission’s website. The letter can be downloaded by clicking on the “Action Letter — Reaffirmation of Accreditation” link.

International Traffic and Arms (ITAR) Registrations

• See your ORSP Officer if you need to verify or confirm an ITAR registration.

Veterans Affairs (VA) Memorandum of Understanding (MOU)

• A Memorandum of Understanding (MOU) must be completed when a U-M faculty member with a VA appointment is identified on a Federal grant or contract application. MOUs are active for one year and must be updated annually. A copy of the most recent VA MOU must be submitted to ORSP at the time of proposal submission and with each non-competing renewal application and at the time just-in-time material is requested for NIH applications.

Other campus resources

• Foundation Relations Toolkit (Diversity Table, Fact Sheet, and other resources) (U-M Foundation Relations Website)
• Office of Budget and Planning – University Profile and Almanac (U-M OBP Website)

Various codes, downloads and links

• ASAP Identification (Automated Standard Application for Payments): 2614799
• Directorate of Defense Trade Controls (DDTC): Registration Code M144223, Expires Feb. 28, 2027
• Eurostat Certification ID Number – 2015/134/US
• NAICS Association Code: 611310
• NPI: Institutional National Provider Identifier (NPI) Number: 1003878539 (main U-M hospital NPI)
• NSF Institutional Codes
  • All campuses (Ann Arbor, Medical, Dearborn, Flint): 0023259000
• State of Michigan SIGMA Vendor ID Number: CV0048260