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Other Support Reporting - NIH

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Templates & Resources


Tip: In some cases, part of this information on Other Support, including translated foreign agreements, may have already been disclosed in M-Inform. To facilitate completing the Other Support template, the discloser may want to log in to M-Inform to retrieve uploaded foreign agreements and to utilize the "Print View" function to view and print all their outside interests. 

  • Log into M-Inform
  • Select the disclosure record from the applicable tab on the home workspace to open the disclosure form.
  • Under the Edit Disclosure menu on the left, click Print View
  • In the Print View, click Print at the top of the page.

NIH requires disclosure of all resources made available to a researcher in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at U-M.  Resources to be disclosed as “Other Support” may include grants, contracts, and cooperative agreements (regardless of the legal recipient), as well as non-U-M appointments / positions and in-kind resources provided by non-U-M entities that are not freely available to other researchers (e.g., laboratory equipment, research materials, lab personnel, etc.).


National Institutes of Health

NOTE: In March and April 2021, the National Institutes of Health (NIH) issued NOT-OD-21-073 and NOT-OD-21-110 that introduced new requirements for Other Support reporting and Biographical Sketches (Biosketches) included in proposals and Research Performance Progress Reports (RPPRs) submitted on or after January 25, 2022.  These changes may require additional time on your part when preparing your NIH proposal or RPPR. See: News Update.


In order to comply with NIH policy, keep in mind the following key concepts when submitting “Other Support” information (e.g., in Just-In-Time materials, Research Performance Progress Reports, etc.):

  1. “Other Support” encompasses all of the resources that you have access to – not just the U-M grants and contracts that support your research - with limited exceptions specifically outlined by NIH.
  2. “Other Support” includes non-monetary resources that may not have a specific dollar value attached to them (AKA “in-kind”), in addition to monetary resources.
  3. “Other Support” includes all resources that are related to your research, in addition to the resources that directly support your research.
  4. “Other Support” also includes all resources supporting and/or related to your research regardless of whether they are received through U-M or an external entity (domestic or foreign).
  5. Other Support includes a faculty member’s private outside consulting if it involves the design, conduct, or reporting of research, or if you anticipate being credited as an author on any publications resulting from the work.
  6. New: Per NOT-OD-21-073/NOT-OD-21-110, for submissions due on or after January 25, 2022, each senior/key person must electronically sign their respective Other Support forms.
  7. New: Per NOT-OD-21-073/NOT-OD-21-110, for submissions due on or after January 25, 2022, each senior/key person must provide copies of a) foreign contracts, b) foreign grants, and c) any other agreements specific to foreign appointments, affiliations, and/or employment with a foreign institution. English-language translations must be provided for any original documentation that is not in English.
  8. New: Per NOT-OD-21-073/NOT-OD-21-110, project teams must immediately notify ORSP of undisclosed Other Support information that was missing at Just-In-Time (JIT) or with an RPPR. Do not wait until the next RPPR.

ORSP SOP 200.03

Research investigators need to report Other Support/Pending Support to funding agencies per NIH and the University of Michigan. Office of Research and Sponsored Projects’ standard operating policy SOP 200.03 reminds researchers who receive any federal funding:

“every disclosure to an external funding agency of a faculty member’s active and pending sources of support for research and other sponsored activities be true, complete, and accurate to the best of the faculty member's knowledge. This requirement applies regardless of the source of support, [or] the official recipient of the source of support… False, fictitious, or fraudulent statements or claims (including intentional omissions) in violation of this policy may result in criminal, civil, administrative or University penalties.”

NIH Clarification of Other Support

Per NIH Grants Policy Statement, disclosure of “Other Support” includes:

all resources made available to researcher[s] or senior key personnel in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution, the researcher identifies for the current grant. Other support does not include training awards, prizes, gifts or startup support from the U.S. based institution.”
 
NIH's NOT-OD-19-114, in particular, reminds funding recipients to report foreign activities through documentation of other support, foreign components, and financial conflict of interest to prevent scientific, budgetary, or commitment overlap. 

How to Comply

Other Support must be disclosed according to the requirements in the NIH Grants Policy Statement. Detailed instructions, templates, and examples for complying with NIH’s Other Support reporting requirements, both before and after January 25, 2022, can be found on NIH’s Other Support page.

References and Resources

Forms/Checklists/Templates/Job Aids

ORSP Standard Operating Procedures (SOPs)

Questions?

For further questions about the Other Support reporting process, please email Other.Support.Reporting@umich.edu.
 
For questions regarding reporting Outside Interests in M-Inform, please contact COI.Support@umich.edu for assistance from a U-M COI Office (UMOR COI, MEDCOI).