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(New) Frequently Required Proposal Data & Documents

Following are documents and data frequently required by sponsors for proposals. 

About U-M
 

  • Name: Regents of the University of Michigan
  • Forms Address: Use Wolverine Tower so that paperwork comes to us: 1st Floor Wolverine Tower, 3003 S. State Street, Ann Arbor, MI 48109-1274
  • Official Address: 1109 Geddes Ave, Ann Arbor, MI 48109-1079 
  • About: A shareable paragraph about the University of Michigan
  • CEO/ President: President Santa J. Ono, (734) 764-6270, presoff@umich.edu
  • Vice President for Research and Innovation (Interim): Arthur Lupia, Interim Vice President for Research and Innovation, (734) 764-1185, vpresearch@umich.edu
  • Financial Officer: Debora L. Talley, sponsoredprograms@umich.edu, (734) 764-8204
  • Fiscal Officer:  Peter J. Gerard, Assistant Director, (734) 764-8204, subcontracts@umich.edu
  • Technology Transfer / Innovation Partnerships Contacts: Kelly Sexton, Associate Vice President for Research - Innovation Partnerships and Economic Impact, (734) 763-0614, ottrequests@umich.edu
    • For Proposal Central (AHA, ACS, etc) and BreakthroughT1D's new portal (formerly JDRF): Kendra Walter, Technology Transfer Officer, ottrequests@umich.edu
  • Media Questions / Principal Public Information Officer: Colleen Mastony, Assistant Vice President for Public Affairs, (734) 936-5190, public.affairs@umich.edu
  • Contact Person (for SF424): Shandra White, Assistant VP for Research-Sponsored Projects, (734) 764-5500, orsp-triage@umich.edu
  • Authorized Representative (for SF424): Shandra White, First Floor, Wolverine Tower, 48109-1274, 9734) 764-5500, orsp-triage@umich.edu
  • County: Washtenaw (Ann Arbor & campus)
  • Congressional District:
  • Incorporated in: Michigan
  • Date of incorporation: 1817
  • Type of organization: Non-profit, educational institute. This can be verified by: 
  • Number # of employees (faculty + staff): Number of employees (faculty + staff):  53,622 (as of Nov 2022); full time = 48,216; part time = 5,406. 
    See current Tableau Data from U-M Human Resources site. (Once there, scroll to "Faculty and Staff Profile by Headcount and FTE section. Expand that section. Click link to open new page. Click on the "Summary" tab in the upper left.) Also, see headcounts available in the Michigan Almanac.
  • Operating Activities/Total revenue: $9,279 million (See Finance Annual Reports)

Annual Reports
 

Codes and Expiration Dates: SAM, UEI, CAGE, DUNS, SIGMA
 

System for Award Management (SAM.gov) Unique Entity Identifier (UEI) and expiration, Commercial and Government Entity (CAGE) code, DUNS codes, and state of Michigan SIGMA:

  • Ann Arbor:
    • SAM Exp. April 5, 2025, UEI ​GNJ7BBP73WE9, 
      CAGE code: 03399, DUNS 073133571
  • Dearborn:
    • SAM Exp. April 17, 2025, UEI ​RY78VSF6P4G3
      CAGE code: 1PBE1, DUNS 782738207
  • Flint:
    • SAM Exp. April 9, 2025, UEI ​ L8QSLB2KCRE5
      CAGE code: 5STD7, DUNS 085043891
  • UEIs for Community Partners 
    • JXELGHCKEZ44 Sparrow Health System
    • HFWBZ73LBMQ6  Sparrow Eaton Hospital
    • VBN6BYMLXVE5  Sparrow Ionia Hospital
    • CJH3WNZUY361  Sparrow Carson Hospital
    • SNE2N22UBBL4  Clinton Memorial Hospital
    • PTH7AUKTU2B7 MyMichigan Health
    • PQZMKBR1C2K3  MyMichigan Physicians Group
    • X6GDMKN1LWM4  MyMichigan Medical Center Alma
    • G1JGHJLNFT13  MyMichigan Medical Center Alpena
    • NCB8KWEXKS71  MyMichigan Medical Center Clare
    • J4VGLZ1UK6J7  MyMichigan Medical Center Gladwin
    • ENMTYKALJLE5  MyMichigan Medical Center Midland
    • CZTJN4JGH5M1  MyMichigan Medical Center Sault
    • JML4YL76LML9  MyMichigan Medical Center West Branch

Search Instructions for SAM.gov:

  • Click on Search Record using Cage Code#, UEI#, or DUNS# to access U-M information, expiration date, etc.
  • Choose View Details and Reps & Certs to download the Federal Acquisition Regulations (FARs) or Defense FARs (DFARs).

State of Michigan SIGMA Vendor ID Number: CV0048260

Costs: Facilities & Administration (F&A) / Indirect Cost (IDC) Rate Agreement / Class Codes / GSRA / Staff Fringe
 

IRS Determination Letter / Tax ID / W-9
 

Letters from Cognizant Offices, Assurance, Compliance Approvals, Confirmations
 

Animal Care and Use

  • Most recent AAALAC Accreditation Date: November 27, 2023, Unit number: 000285
  • PHS Assurance Number: D16-00072 (A3114-01), Assurance Dates: July 2021 - July 2025
  • DHHS Date of Compliance: Misconduct in Science: February 28, 1996
  • Radiation Safety NRC numbers: UM 21-00215-04 and VA 21-00159-04

Cognizant Office - Government Approval Letters

(Scroll down for Addresses and Contacts.)

Cognizant Audit Offices - Mailing Addresses and Contacts 

(Scroll up for related approval letters from these Cognizant Audit Offices. See below for F&A Rate.)

  • Department of Health and Human Services
    Federal guidelines require the university to maintain an approved disclosure statement (DS-2) on file with the Department of Health and Human Services, describing the university's accounting and management practices.
    DHHS Division of Cost Allocation
    Olulola Oluborode (or Lola Oluborode) (301) 492-4065, olulola.oluborode@psc.hhs.gov
  • Cost Accounting Standards Disclosure Statement (DS-2)
    Federal guidelines require U-M to maintain an approved disclosure statement (DS-2) with DHHS describing U-M accounting and management practices.
  • DCMA (Defense Contract Management Agency)
    Patricia Scott
    Director of Contracts
    1523 W. Central Rd
    Arlington Heights IL 60005

  • DCAA (Defense Contract Audit Agency)
    2250 West John Carpenter Freeway
    Irving, TX 75063
    General Information: (571) 448-7503

  • Office of Naval Research (ONR) - Chicago
    Chicago Regional Office
    230 South Dearborn, Room 380
    Chicago, IL 60605-1595
    Phone: 312-886-5423
    Fax: 312-353-6089
    Email: ONR_Chicago@onr.navy.mil

Eurostat Certification ID Number 

Harassment and Discrimination

Higher Learning

  • Higher Learning Commission Accreditation
    • An accreditation letter can be generated from the Provost's office HLC web page. Follow the prompts to generate a letter with today's date stamp.

Human Subjects

  • Human Subjects Protection Assurance # [DHHS] aka Federal Wide Assurance # FWA 00004969 (See NIH OHRP Website for the official source of expiration date as the date changes frequently.)
    • Enter either the number or the institutional name exactly as "U Michigan" in the search box to get the current info.

International Traffic and Arms (ITAR) Registrations

Subrecipient Forms 
 

Uniform Guidance Single Audit 
 

Various Additional Codes, Downloads, Links, and Resources
 

FAQs

There isn't a literal certificate per se. Anyone asking externally should also have access to SAM and can look us up (i.e. federal agencies or those doing business with federal agencies). Therefore, all the sponsor needs are the date of expiration plus a UEI, DUNS, and/or CAGE Code.

References and Resources

  • Veterans Affairs (VA) Memorandum of Understanding (MOU)

    A Memorandum of Understanding (MOU) must be completed when a U-M faculty member with a Veterans Affairs (VA) appointment is identified on a Federal grant or contract application. MOUs are active for one year and must be updated annually. 

    A copy of the most recent VA MOU must be submitted to ORSP at the time of proposal submission and with each non-competing renewal application and at the time just-in-time material is requested for NIH applications.

Questions?

  1. Please contact Constance Colthorp, Communications Manager, (const@umich.edu) if you have a question about a link or resource on this page. 
Posted on: Sunday, July 14, 2024 - 01:58