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Deadline Policy - Definitions

This is a printable list of definitions for project team use.

FAQs

 “Final” means ready for ORSP submission at any time (i.e., ORSP could submit to sponsor within 2 minutes or 2 days after it’s routed to ORSP). ORSP may need to provide additional documentation or signatures, but everything else is in its final form.

 

When a PAF is returned as Incomplete, that means the proposal is not “submission-ready” or Final in some significant way. For example, it may be missing some required component or the PI/Project Team has not granted ORSP access to the proposal in the sponsor’s electronic system (when ORSP is responsible for submission). In these cases, ORSP will return the PAF for the Project Team to complete its work, an action that strips the assigned review type and "resets the clock" for determining the level of review (Full or Limited) the proposal will receive.

 

When a PAF is returned for Changes, that means the proposal is Final (e.g. all required components are complete) but ORSP has identified for the PI/Project Team some aspect of the proposal that must or should be changed (i.e., a Required or Recommended change). When a PAF is returned as needing Required or Recommended changes, the action does not "reset the clock" for determining which level of review the proposal will receive.

 

The schools, colleges, institutes, and centers must meet the U-M deadline. Your school/college/unit has most likely worked through its own internal policies to ensure alignment with the new proposal submission deadline policy. You should engage with your unit leadership to learn more about their requirements and deadlines.

 

In a Full Review, ORSP ensures compliance with U-M policies, other U-M requirements, and sponsor requirements. A Full Review may result in ORSP requesting Required and/or Recommended Changes. Required Changes must be made in order for ORSP to submit by the sponsor’s deadline. Recommended Changes are optional, though considered to be best practice. A Full Review is provided if the approved PAF and Final proposal arrive in ORSP 32 or more business hours prior to the Submission Deadline.

 

Remember that your school/college/unit may have its own internal deadline proposal submission policy.

In a Limited (Institutional Only) Review, ORSP only ensures compliance with U-M policies or other U-M requirements. This review will only result in Required Changes, if any. The proposal will not be submitted unless Required Changes are made. A Limited (Institutional Only) Review is provided if the approved PAF and Final proposal arrive in ORSP fewer than 32 business hours, but at least 15 business hours, prior to the Submission Deadline

 

Remember that your school/college/unit may have its own internal deadline proposal submission policy.

 

An approved PAF and Final proposal are deemed "At Risk" if they arrive in ORSP fewer than 15 business hours prior to the Submission Deadline. "At Risk" proposals may not be submitted to the sponsor in time, and they won’t be reviewed for completeness or correctness or compliance with any sponsor guidelines. To fairly support all U-M faculty, ORSP gives priority to the proposals in the queue that have met U-M’s internal deadline for Full and Limited Reviews.

 

ORSP will endeavor to submit an “At Risk” proposal by the sponsor’s deadline provided no timely proposals are in the queue ahead of it, and there is sufficient time for ORSP to conduct a Limited Review. ORSP cannot, however, guarantee “At Risk” proposals will be submitted by the sponsor’s deadline or will be complete or correct upon submission.

 

Yes, but that guarantee is conditioned on the PI/Project Team submitting to ORSP the changes that ORSP identified in a timely fashion. If the PI/Project Team submits changes too close to the sponsor's deadline, then ORSP cannot guarantee the proposal will be submitted.

There is no U-M wide deadline policy calculator as school/college/unit deadline requirements vary to align with U-M’s overall policy.

 

Section 6 of the PAF, tiled “Submission Information,” will display the times and dates by which the PAF and final proposal must arrive in ORSP in order to qualify for a Full or Limited Review, calculated from the Submission Deadline you enter on the PAF.

No, but ORSP will endeavor to submit your proposal if it is "At Risk." The reality is that there is simply not enough time to guarantee that "At Risk" proposals will be submitted by the Submission Deadline.

Questions?

If you have questions (that are not related to your school’s or college's implementation of this policy), contact your ORSP Project Representative.