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FAQs

All instructor-led courses are taught by highly-experienced U-M research administrators and central office staff who have volunteered to teach on topics with which they have extensive knowledge and experience.

Participants who complete all requirements for an instructor-led course or eLearning module receive a “Certificate of Achievement.” This certificate is available in My LINC under the Quick Links > Training Transcript section.

When a new course offering is announced, there will be a link to the registration form or application on the course page. Sign up to receive the RAP/RAPid newsletters to receive course announcements.

Descriptions for each of the offerings are available on the respective web pages above.

Instructor-led courses and webinars are typically offered in the Fall and Spring. Navigate eLearning modules are available year-round.

Unfortunately, if you’ve already submitted the ACR, you’ll have to create a new one. A best practice is to select all the types of change actions you need the first time through.

Proposal Management: Request Action on Award | ITS Documentation

Find links to subscribe, view archives, submit content, and more on our News & Communications page.

The slides for RAN can be found on the RAN web page: https://orsp.umich.edu/ran  (If you are on this page, just scroll down, past the gold line that reads References & Resources.)
We also send out a links after in our RAP/RAPid newsletters. We'll include links to the  link as well as the recorded webcast/video.

Yes, and if you have multiple changes, this is the most efficient way to make the request. When you route the Action request, select the check box for every change you are requesting. More than one type can be selected (except for "Other Action"). Refer to this job aid. Proposal Management: Request Action on Award | ITS Documentation 

There could be a few reasons. It's helpful to check the status. Some common reasons might be:

  1. ORSP might not have your ACR because it has not been approved by the PI or Department. All approvals must be complete before it comes to your ORSP Rep.
  2. Perhaps you communicated outside of the ACR process (using email or a posted comment). ORSP cannot act on those.
  3. Perhaps it hasn't been routed to ORSP. Be sure to hit "Submit Changes."

For more information visit:

We need you to have a U-M email address first. Ask your school or college to get you a sponsored affiliate email address or to proceed with obtaining your U-M email address first.

We register your ID in eRPM, and we can't proceed if you have not signed in. Doing so creates your "person account." See Instructions to Login to eRPM: https://documentation.its.umich.edu/node/1326

If there is no overlap, you can simply state: “None of the active/pending projects listed above represents an overlap of science, budget, or committed effort.”

While the K award itself does not need to be included in your Other Support document, any projects that are fostered through the K award should be included with a notation such as "this project is running concurrently with [K award ID number].

Yes, if the trainee is supported by a non-U-M entity (e.g., their home institution), and the trainee is contributing to any of the U-M faculty member's research endeavors, then the U-M faculty member would need to include the trainee as a type of "in-kind" resource on their Other Support document.

Do not include the trainee as an in-kind resource on the U-M faculty member's Other Support document if the trainee is supported solely through funds that are routed through U-M (including federal grants/awards).

Yes.  Each of the Certification Reports in Tableau has a Download button at the top of the page. 

You may choose to download either a PDF or a screenshot image of the report results.

Yes. Submit complete Other Support including active and pending sources of support and any required supporting documentation.

Yes, but only if any of the investigator's active support has changed. In that case, submit complete Other Support, including both active and pending sources of support and any supporting documents.

Investigators do not need to submit Other Support at RPPR if the only thing that has changed is their pending support.

In General

Investigators should not list “0.0” Person Months (calendar or academic/summer) for projects/proposals listed in Other Support. If an investigator is an active member of a project team, then some value greater than 0 should be indicated for the project, even if no salary support is directed to the investigator’s participation on the project.

  • For a project with a No Cost Time Extension (NCTX), if the Principal Investigator (PI) is the person reporting Other Support, then they should have some measurable effort on the project. For other types of senior/key personnel on the project, if their work is complete, they should not list the project on Other Support.

  • For K (Career Development) awards where all the effort is reported on the K award, but the concurrent projects are benefitting from the work, the concurrent projects may be listed on Other Support with 0.0 effort, including a note referencing the K award in the project description.

Exceptions

  • Per the NIH, list any external consulting that involves the design, conduct, or reporting of research (i.e., consulting agreements that are not routed through U-M and are between a non-U-M entity and an individual faculty member) on the invesigator's Other Support with 0.0 person months.

  • If a clinical trial is “dormant” (i.e., not enrolling), senior/key personnel may list “0.0” person months if they are not actively working on the trial.

A “non-US entity” is considered any corporation, society, or other entity/group that is not incorporated or legally organized to do business in the U.S.  This includes any foreign government.  This does not include U.S. incorporated subsidiaries of non-US-based foreign entities.

A “non-US person” is an individual who is not a U.S. citizen, permanent U.S. resident, or protected person. 

  • U.S. permanent residents are also commonly referred to as green card holders. 
  • Protected persons include individuals who have been granted formal asylum status or other protected immigration status. 

An individual’s visa status (e.g., student F1 visa, visiting scholar J1 visa, H1B visa) does not override their citizenship.

Yes. Contact the PEERRS group at peerrs@umich.edu to request an offline version of a PEERRS course that can best be reviewed using a screen reader.

Note:  learners using the offline version must submit the compliance test/attestation to the PEERRS group to receive course credit.

Provide the sponsor/institution with copy of the PEERRS HSP course outline comparing U-M course content to CITI's content to see if that satisfies their requirement. 

No.  If within the past 3 years you've completed a CITI human subjects protections basic course (biomedical or social-behavioral) or a CITI human subjects refresher course, you should submit a training waiver request to obtain credit for the U-M course.  As part of the waiver request, upload a copy of the CITI completion report that lists the course modules and the completion date for each. 

If the visitor is made available at no cost to U-M to support any of the U-M investigator’s research endeavors, they are considered an in-kind resource and must be included in the Other Support document.

If the visitor will be working on the proposed project, and are not a budgeted resource, then they should be included in the Facilities and Other Resources section of the proposal application.

See Common Other Support Examples.

Yes. Please see the Other Support Template and Common Other Support Examples document for guidance on how to report this Other Support.

Remember brain thinking iconTime spent in academic or research endeavors at another university should be reported as an outside activity in M- Inform. Start-up funding, salary (if applicable), etc. from the other university should be included in the value reported. Visit the Outside Interest Disclosure Process webpage for additional information.

Any active appointment, regardless of location, whether paid or unpaid, voluntary, honorary, adjunct, etc., must be included in an investigator’s Biosketch.

No, regardless of the value, if the in-kind resource meets these criteria, it should be reported in Other Support.

To be included in Other Support, an in-kind (i.e., non-monetary) resource must meet all the following criteria:

  • The resource is uniquely available to the researcher, and
  • The resource has been provided by a non-UM entity (either domestic or foreign) within the past three years, and
  • The resource will not be used on the proposed project.
  • The resource is being used actively in support of any of an investigator's other research endeavors (aside from the proposed project).

Types of in-kind resources include, but are not limited to:

  • Personnel (e.g., visiting scholars, visiting students, supported by a non-UM entity)
  • Space
  • Equipment
  • Materials
  • Supplies

Warning IconIn-kind resources intended for use on the proposed project should be included in the 'Facilities and Other Resources' or 'Equipment' section of the application and not as part of Other Support.

A digital signature is required, using an electronic signature software application. The University of Michigan recommends using the SignNow application.

Warning Icon

  • A scanned copy of an ink signature is NOT acceptable.
  • A typed name name of an investigator is NOT acceptable.
  • A .jpg, .png. or other type of image of an investigator's signature is NOT acceptable.

For SignNow guidance see the:

An international entity is one located outside of the United States (US).

"International" in this context does not refer to an entity that does business internationally, but rather to an entity that is formed outside the United States.

If an investigator signs a contract/agreement with a U.S. subsidiary of an international "parent" company, the U.S. subsidiary is not considered an international entity.

Yes. For consulting related to a specific non-UM research project, include the total dollar amount for the project in Other Support.

To report non-project-specific consulting, enter the dollar amount of the investigator's consulting activity.

If the consulting activity is independent of an investigator's U-M appointment, then list effort as zero Person Months. However, the Other Support entry should still include the dollar amount for the consulting activity. 

See Common Other Support Examples.

An appointment by itself would not be an entry in the Other Support document (although it would appear on the Biosketch).

However, active/pending projects that result from a non-U-M appointment must be included in Other Support. In this case, the non-UM appointment information acts as detail for the entry of the active/pending project.

In addition, any non-monetary resources (e.g., space, equipment, personnel) that result from the non-U-M appointment that are actively being used in relation to any of an investigator's research endeavors should be included as “in-kind” resources in Other Support.  Again, the appointment information provides detail for the resource entry. 

See Common Other Support Examples (Word, download).

Blue info iconImportant:

  • If a non-monetary resource will be used in the proposed project, include it in the Facilities, Equipment, or Resources section of the application rather than in Other Support.
  • Non-UM appointments, even if unpaid, should be reported in M-Inform as an outside activity. Start-up funding as well as salary, should be included in the value disclosed.
  • Any active appointment should be included on an investigator's Biosketch (including VA appoitments).

Any active appointment must be included an investigator's Biosketch, including a VA appointment.

The researcher should provide the project number and PD/PI name for the prime award as the "Source of Support" on the NIH Other Support template. All other information, including the total award amount and person months, should be specific to the subaward.

Yes, but with qualifications. Use Adobe's Prepare Agreement option under the Sign menu and the Insert Digital Signature function to ensure the required audit trail is assigned.  Do not use Adobe's "Fill & Sign" or "Sign Yourself" options.

NIH requires that "[a]pplicants and recipients maintain supporting documentation to reasonably authenticate that the appropriate individual signed the [Other Support] form."  In this case, supporting documentation is interpreted to mean an audit trail associated with each application of an electronic signature.  The individual is responsible for locating and providing a signature's supporting documentation upon request from NIH or others.  When using Adobe, the PDF file, electronic signature, and audit trail are stored locally (e.g., on an individual's computer drive). 

U-M recommends using SignNow to sign Other Support documentation.  As UM-supported software, the PDF file and correspondiing signature supporting documentation is stored centrally and availalble through SignNow.

U-M's current interpretation of NIH guidance is that for external consulting activity to be included in Other Support, it must:

  • Involve the design, conduct, or reporting of research; and
  • Be current or ongoing; and
  • Contribute tangible work to the research.

Examples include:

  • Developing a research protocol
  • Analyzing data from a research project
  • Serving on a steering committee for a research project
  • Work that results in publication of research (e.g., in an academic journal, at conferences, etc.) such that your contribution is cited in the publication.

High-level activity, such as a one-time phone conference to discuss the feasibility of a research concept or to provide subject matter expertise, is not considered an activity that needs to be reported as Other Support.

Yes. For examples of documentation, download U-M's Common Other Support Examples (Word document). 

For a general list of what to include in Other Support documentation see the NIH - Other Support Reportng webpage.  

Sometimes ORSP may have the authority to approve the requested change; other times, prior sponsor approval is necessary before ORSP can process the change.

The eRPM system will automatically route to all appropriate U-M parties for the required approvals for each ACR type (ACR Approval Matrix: https://orsp.umich.edu/manage-project/acr-approval-matrix).

 The ACR must be submitted to ORSP early enough to allow time for administrative processing and to secure sponsor approval in advance of the requested change.

Please feel free to contact your ORSP Project Representative to assist.
 

Consult the terms and conditions and sponsor policies applicable to the award before completing the ACR. PIs and Project Teams bear the responsibility to administer funded projects in compliance with U-M and sponsor requirements.

Research Project Teams.

To submit requests for changes to active, funded projects.

There isn't a literal certificate per se. Anyone asking externally should also have access to SAM and can look us up (i.e. federal agencies or those doing business with federal agencies). Therefore, all the sponsor needs are the date of expiration plus a UEI, DUNS, and/or CAGE Code.

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