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- A-Z Index and Glossary
Non-monetary cost sharing, often consisting of equipment which is donated or loaned for a project.
Generally a single project or series of closely related projects under the direction of a single investigator.
An institutional conflict of interest is a situation in which a financial interest of the university (e.g., investments held by the university in a company) or a Covered Official has the potential to bias, or appear to bias, research conducted by its employees or students.
- Policy for Institutional Conflicts of Interest in Research Office of the President policy outlining the criteria and processes for the identification, review, and management of conflicts of interest arising when U-M, as an institution, has financial interests that may affect or appear to affect the design, conduct, reporting, review, or oversight of research. Revised October 2020 - all sections in effect except for Section 3.C.2, which will be effective as of February 1, 2021.
Intellectual property ("IP") means inventions, processes, compositions, life forms, computer software, copyrighted works, mask works, research tools and data, certain defined trade and service marks, Tangible Materials, and the legal rights to the same. For more information, please refer to SPG 303.04.
- U-M Standard Practice Guide, section 201.30-5 on Federal Intergovernmental Personnel Agreements.
- IPA Process for U-M and Veterans Affairs (Med School Site)
- GSA Form 69 (pdf)
- IPA Form for VA agreements
- Veterans Affairs (VA) Memorandum of Understanding (MOU) - A Memorandum of Understanding (MOU) must be completed when a U-M faculty member with a Veterans Affairs (VA) appointment is identified on a Federal grant or contract application. MOUs are active for one year and must be updated annually.
A copy of the most recent VA MOU must be submitted to ORSP at the time of proposal submission and with each non-competing renewal application and at the time the just-in-time material is requested for NIH applications.
Including but not limited to:
- U-M affiliated investigators conducting research outside the U.S.
- Funded and unfunded collaborations with investigators who are doing
research outside the U.S.
- Appointments at, and affiliations with, foreign institutions (paid and unpaid)
- Foreign sources of other support (monetary and non-monetary)
- Visitors from foreign institutions
An Institutional Review Board (IRB) is a federally mandated independent committee responsible for the oversight of human subjects protections in research conducted by university units and affiliates. At U-M there is more than one IRB, with jurisdiction determined by type of research (e.g., biomedical, social-behavioral).
For IRB Office contact information, see U-M IRB Contacts.
Multi-year U-M project to redesign the current IRB application ("the HUM") and the IRB Review processes in order to improve efficiency, reduce redundancy, and maintain the high quality compliance review of human subjects research at U-M.
Institutional Review Board - Health Sciences & Behavioral Sciences
- Decision Trees: Exempt Human Subjects Research Decision trees displaying the criteria and potential review paths, including system generated determination, for exempt categories 1 - 4, 7 & 8 under the 2018 Common Rule.
- Introduction to Human Research Protection: A Guide for Student Investigators Last Updated: March 2019
- IRB Repository Application Supplement Template that outlines the information necessary for IRB review of a U-M data/biospecimen repository. Complete and upload to the IRB Repository Application within the eResearch Regulatory Management System (eRRM).
- IRB Repository Application: eResearch Job Aids Webpage with links to step-by-step instructions to create and submit an REP, amend an REP, file a continuing review, and terminate an REP. Provided by ITS.
- IRB-HSBS Blue Board Meeting Dates 2024 Table displaying the IRB application submission deadlines for consideration at IRB-HSBS Blue Board meetings scheduled for 2024.
- IRB-HSBS Exempt Consent Template Informed Consent documents are not reviewed by the IRB for Exempt projects. However, researchers are ethically bound to conduct a consent process with subjects. This template is suggested for use with Exempt projects.
- IRB-HSBS General Informed Consent Template (Word) Blank template with 2018 revised Common Rule key information and other required informed consent elements represented as section headers; includes instructions and recommended language. It is strongly advised that you modify this template to draft a project-specific informed consent document for your study for IRB review and approval. Last updated: 05/08/2023
- IRB-HSBS Maize Board Meeting Dates 2024 Table displaying the IRB application submission deadlines for consideration at IRB-HSBS Maize Board meetings scheduled for 2024.
- OHRP Repository Guidance Issues to Consider in the Research Use of Stored Data or Tissues (1997)
- Tip Sheet: Exemption #1 Provides the full definition and explanation of exemption category #1 (educational exemption) under the 2018 Common Rule, including examples of the types of studies that qualify/do not qualify for this exemption.
- Tip Sheet: Exemption #2 Provides the full definition and explanation of exemption category #2 (surveys, interviews, educational tests, and observations of public behavior exemption) under the 2018 Common Rule, including examples of the types of studies that qualify/do not qualify for this exemption.
- Tip Sheet: Exemption #3 Provides the full definition and explanation of exemption category #3 (benign behavioral intervention) under the 2018 Common Rule, including examples of the types of studies that qualify/do not qualify for this exemption.
Five Medical School IRBs (collectively referred to as IRBMED)
International Traffic in Arms Regulation
This export control regulation, administered by the U.S. Department of State Directorate of Defense Trade Controls, covers items and services related to military/defense applications, including spacecraft and satellites. The United States Munitions List (USML) details those items, data, and services subject to ITAR.
Information Technology Management Reform Act
Information and Technology Services is an umbrellla unit of the merged general and administrative computing at the University of Michigan. ITS manages the administrative systems, such as M-Pathways and e-Research. It also provides technology and communications services for U-M Ann Arbor's academic and research needs.
Joint Intellectual Property
Limited Submissions are funding opportunities in which the sponsor only allows a specific and limited number of proposals from a given institution. Extra submissions can result in rejection of all submitted by that institution.
ANNOUNCEMENTS OF FUNDING OPPORTUNITIES
Staff from the U-M Office of Research curate, announce, and facilitate limited submission funding opportunities. As of October 30, 2020, UMOR will no longer distribute weekly emails announcing limited submissions. A highlighted list of Calls for Intent to Submit and Limited Submissions internal competitions will be posted in the Research Blueprint newsletter that will be distributed bi-monthly (sign up here). For a comprehensive list of currently open limited opportunities, visit the UMOR Limited Submissions Homepage.
Whenever possible, we first post a call for intent to submit to gauge faculty interest in a particular funding opportunity. If there is more interest than number of submissions allowed by the sponsor (e.g., four faculty have expressed interest in applying to an opportunity where the sponsor only allows one proposal from U-M), we will announce an internal competition. We will re-advertise any funding opportunities that require an internal competition, with a goal to provide as much time as possible for the internal selection process and preparation of proposals by the selected applicant(s).
Polices and Procedures
- Staff within the Office of Research identify and advertise hundreds of limited funding opportunities each year. However, faculty or staff occasionally identify limited funding opportunities that are not included in our listing. If you find a funding opportunity of interest and believe it is limited, but do not see it here or in our archived emails, you still must follow our process by letting us know which funding opportunity you have identified. This process is critical: extra submissions can result in the sponsor's rejection of all proposals from the University of Michigan.
- If the sponsor deadline has not expired but the internal deadlines have passed, you may be able to still apply to the sponsor. Contact us. We typically default to a first-come, first-served basis for approving submissions to a sponsor if U-M has not exceeded the institutional limit on the number of proposals.
- For limited funding opportunities that require an internal competition, the U-M Office of Research coordinates a confidential internal review of proposals. Reviewers are limited to U-M faculty on the Ann Arbor, Dearborn, and Flint campuses. Final selections are made by the Vice President for Research or a delegated authority based on input from peer review, standing committees, and/or other sources of feedback.
- We strive to share timely reviewer comments on all proposals, regardless of their selection status, following the peer review process.
APPLYING TO A FUNDING OPPORTUNITY
When you see a funding opportunity in the email or on the website that captures your interest:
- Navigate to the specific funding opportunity on the limited submissions website.
- Choose Apply.
- Follow the prompts to provide your contact information. You will need to log-in using your U-M username and password.
- If submitted correctly, you wil receive a confirmation.
- Contact UMORlimitedsubmissions@umich.edu with any questions.
NOTE: U-M has a site license for Infoready Review to manage limited submissions and other internal grant programs. For questions about the use of the tool in your own unit, please contact us at Request.Infoready@umich.edu.
Depending on the funding opportunity, staff in the Office of Research, Foundation Relations, Business Engagement Center, or other units may provide additional resources for proposal development to facutly who have been selected to submit to the sponsor.
The Medical School competitions
The U-M Medical School (UMMS) manages a limited number of competitions for medical-focused funding opportunities. These are posted to the UMMS Competition Space website. NOTE: faculty from other units may still be eligible to apply to these funding opportunities.
Dearborn and Flint Campuses
Effective June 25, 2020, the institutional limits for limited submission opportunities will now apply to the Ann Arbor, Dearborn, and Flint campuses separately. Researchers therefore will only compete with others from their own campus during internal competitions. UMOR will continue to support all three campuses by curating, promoting, and administering limited submission opportunities through weekly RAPid emails and the Infoready Review site, and will work with representatives from each campus to manage internal competitions when necessary. Any questions can be sent to UMORlimitedsubmissions@umich.edu.
In upcoming communications/calls for intent weekly emails, we will continue to highlight the fact that the institutional limit applies to each campus individually. We will also make all efforts to identify any opportunities that are specific to an individual campus.
It is important to note any prior submissions to specific funding opportunities, and feedback from the sponsor—especially in cases where a sponsor encourages resubmission. We will strive to follow up on the status of proposals submitted in previous cycles before making a final decision.
When applying, you will be prompted to login. If you are affiliated with the University of Michigan, you need to use your uniqname and Kerberos password. Please do not use @med.umich.edu account.
Upon logging in for the first time, the following screen may appear. This is standard when we use third party services, and we need to adhere to University policies on those related sites. Just choose “Ask me again if information changes” and Confirm.
SHARE YOUR EXPERIENCE
We welcome your questions and feedback. Like you, we want to avoid paper trails, email threads, or missing data, or attachments in multiple places. We hope to make this process as seemless as possible. Thank you!
Letter of Commitment
- 3 Key Steps to Disclose in M-Inform Describes and illustrates the top three actions disclosers need to do within M-Inform to successfully submit their outside activity disclosures. (PDF) Last updated: 06/15/2021
- M-Inform Disclosure Questions (Sample) [PDF] Sample of the M-Inform disclosure form as of 07/01/2023, displaying all the pages, questions and conditional sub-questions one may see when reporting a new outside activity. Use this resource to become oriented to M-Inform. DO NOT use to submit disclosure information. Last updated 06/16/2023.
- Maintaining Department Information in M-Inform Instructions to assign M-Inform roles (e.g., unit reviewers of outside activities disclosures for the unit, division, department, or an individual) and send M-Inform reminder emails to disclose to individuals. (ITS) Last Updated: 06/29/20.
- Outside Activity Disclosure Guidance Lists the types of activities, relationships, and interests that investigators at the University of Michigan should and should not disclose as an outside interest in M-Inform. Last Updated: 06/19/2023
- Prepare/Update a Disclosure for Another in M-Inform M-Inform instructions for proxies (i.e., unit assistants) to data enter outside activity disclosures for another U-M discloser. (ITS) Last updated: 06/13/23.
- Respond to a COI Management Plan (for conflicted individual) M-Inform instructions to access and respond to (i.e., accept) a Management Plan for a COI situation.
- Review an Outside Interest Disclosure in M-Inform M-Inform instructions to review outside activity disclosures on behalf of the discloser's U-M unit, division, or department. (ITS) Last Updated: 04/12/23.
- Review and Respond to a COI Management Plan (for ombudsperson, monitor, etc.) M-Inform instructions to view and respond to the COI Management Plan as an individual with an oversight role in the unit for the conflict situtation.
- Reviewer Demonstration Video demonstration with audio of the Unit Reviewer Action Center in M-Inform, including the Reviewer workspace, tabs, and functions (e.g., approve/return a disclosure, send reminder emails) (5:02). Last updated: 06/25/2020.
- Submit an Outside Interest Disclosure in M-Inform Instructions to add a new oustide activity disclosure to M-Inform, edit previous disclosures, remove outside activity disclosures, and restore previously inactive outside activity disclosures. (ITS) Last Updated: 06/22/23.
- Submit Information for a Research Initiated Certification Instructions for a discloser to answer a series of follow-up questions regarding an outside interest disclosure from a COI Office using M-Inform.
- Submit Information for the Annual Review of your COI Management Plan (for conflicted individual) M-Inform instructions to access, answer, and submit the Annual Review questionnaire for a conflict of interest situation.
- Submit the Annual Review Response for a COI Management Plan (for ombudsperson, monitor, etc. M-Inform instructions for individuals in an oversight role (e.g., ombudsperson) to access, answer, and submit the Annual Review of a conflict of interest situation.
- U-M Reviewers: Points to Consider [PDF] U-M guidelines and tips for those who review outside interest disclosures for their unit. Last updated: 05/24/2022.
- Update Your Company Profile in M-Inform Instructions to enter information about your start-up company in M-Inform. This information is required for the conflict of interest review at U-M when someone options, licenses, distributes, or commercializes intellectual property developed at the university.
No Cost Time Extension
Michigan Institute for Clinical & Health Research. http://www.michr.umich.edu/home.