A-Z Index and Glossary

Old term and circular for Uniform Guidance Financial Status Reporting.

Old term for Uniform Guidance Cost Principles.

Old term for Uniform Guidance Single Audit, Subpart F.

The former Office of Management & Budget Circular A-21 regarding federal cost principles for educational institutions. This is now referred to as Uniform Guidance Monitored Costs and can be found at 2 CFR 200.

The Association for the Accreditation of Human Research Protection Programs, Inc. (AAHRPP) is an independent, non-profit accrediting organization that uses a peer-driven evaluation process to ensure institutional HRPPs meet rigorous standards for the protections of human participants in research.

Agreement Acceptance Request

The University of Michigan (along with other industry partners and institutions) uses the Accelerated Clinical Trial Agreement (ACTA). For those industry partners who agree to use the agreement (and the sponsor must agree to use it), it decreases contract negotiation time. The other steps, such as budget negotiation, proposal approval form (PAF) processing, and IRB review and approval are still required.

HOW TO USE THIS AT U-M

U-M supports and encourages the use of the ACTA for industry-sponsored multi-center clinical trials! Here is what you can do to take advantage: 

1. There is a new question in the eResearch Proposal Management System (eRPM) for the PI added to the " Sign UFA "  activity where you may indicate that you would like to attempt the use of the ACTA during the UFA process.
   • Answering “Yes” allows ORSP to approach the sponsor to propose the use of the ACTA. 
2. Additionally, on the Clinical Trials Routing Form (CTRF), the UFA answer will carry over from the NDA. If not answered, ORSP project representatives can help you later pursue the ACTA. 
3. Award Notices (AWDs) will also carry language to indicate if the ACTA was accepted.
4. Contact one of the following ORSP PRs directly when you have questions,  if a Sponsor indicates an interest in using the ACTA, or if a Sponsor would like a template agreement to review.

• Debra Dill
• Lark Haunert
• Tricia Haynes
• Anthony Nielsen
• Mike McAllister

You can review the language in the agreement from the  ACTA Website. The ACTA is not the promise of a full solution to industry-initiated clinical trial contracting, but it can help reduce one part of the process.

Award Change Request in the eResearch Proposal Management (eRPM) system.

The designated unit with overall responsibility for a particular proposal or project. Knowing the Administrative Home is particularly important in those cases where the Principal Investigator may have joint appointments.

American Indian Health & Family Services

In addition to being allowable, direct costs must follow the usual guidelines of being reasonable, allocable, applicable, and consistently treated and must comply with U-M policy.

Resources

• Finance - Valid Account List
• Finance - Quick Reference to Allowable and Unallowable Costs

When in doubt, please contact your Finance - Sponsored Programs Customer Service representative (see the Coordinator by Department list). 

Authorized Organizational Representative. Often sponsors, particularly government sponsors, will ask that a task be handled or submitted by the AOR. This is the Authorized Organizational Representative and refers to an office such as the Office of Sponsored Projects (ORSP).

Authorized Organizational Representative. Often sponsors, particularly government sponsors, will ask that a task be handled or submitted by the AOR. This is the Authorized Organizational Representative and refers to an office such as the Office of Sponsored Projects (ORSP).

Office of Advanced Research Computing. U-M’s ARC works to advance Cyberinfrastructure (CI) at U-M. CI refers to a platform of technological and human support for advanced, integrated computation and information resources in the service of research and learning. See http://arc.research.umich.edu/.

The ALN was previously known as the CFDA (Catalog of Federal Domestic Assistance)

Administrative Services Transformation (Shared Services).

An award (or a project) results when a sponsor funds a proposal and that sponsor issues a grant, contract, or cooperative agreement to U-M.  When an award is granted by a sponsor, it's time to set up the project and begin the research, managing the project through its completion or close out. 

When a project is awarded, an email notification is sent to the principal investigator and the post-award administrative contact when the project/grant number is established.  This serves as a notification that your project has been awarded and includes special terms and conditions associated with the award.  The notification also includes information such as:

• Awarded amount
• Project/grant number and ShortCode
• Project period and budget period dates
• Funding (direct, indirect costs)
• Cost sharing, if any
• Any special terms and conditions

An award is accepted when the appropriate signatory for the university has signed the agreement and/or when you start spending on the project.  You can, typically, start spending on the project when you have received the email notification of project award AND you are within the project period.

A 2018 project to update the eResearch Proposal Management System (eRPM).

AWD refers to the Award record in the eResearch Proposal Management (eRPM) System. When an award is first activated, a system-generated email is sent to certain project team members. It provides the AWD number that helps establish the project/grant (P/G) number in the U-M accounting system for the project.

See Award Management functionality in eRPM.