Working with NIH

Visit the NIHGPS site for the latest version.

The Office of Personnel Management has posted the new Executive Level salary caps for 2024 per Executive Order at $221,900 – an $9,800 increase. See https://www.niaid.nih.gov/grants-contracts/salary-cap-stipends

NIH now requires researchers to submit a Data Management and Sharing Plan (DMS Plan) with all new grant applications. This policy applies to all research, funded or conducted in whole or in part by NIH, that results in the generation of scientific data. There are a number of resources available to U-M researchers to help prepare for this policy change. 

NIH Grant -Related Data Sharing Costs

Data Management and Sharing (DMS) costs should be shared in the appropriate cost category, e.g., personnel, equipment, supplies, and other expenses, following the instructions and providing details as instructed within the applicable form (e.g., R&R Budget Form or PHS 398 Modular Budget Form).  See full details in Notice NOT-OD-23-161.  

Learn more about budgeting and direct costs on ORSP's Budget and Cost Resources page. 

DMS Plan Oversight

In most cases, the DMS Plan oversight at U-M will be provided by the principal investigator (PI) and other study personnel. If help is needed, consider these resources:

• OVPR Research Data Stewardship page - NIH DMSP resources
• U-M Library - Research Guides - Research Data Management
• U-M Navigate Webinar - NIH Data Management & Sharing Policy (Nov 1, 2022)

DMSP Template and Samples

• DMS Plan Format Page (Word doc) provided by NIH
• DMPTool - https://dmptool.org/ 

This U-M worksheet for FORMS-H is intended to help Research Administrators (RAs) collect the detailed data and scientific questions they will need from principal investigators (PIs) to more readily complete the PHS Human Subjects and Clinical Trials Information Form in the eResearch Proposal Management System (eRPM). 

Effective January 1, 2024, NIH’s Policy Guidance for Subaward/Consortium Written Agreements, requires international subrecipients to provide access to copies of all lab notebooks, all data, and all documentation that support the research outcomes as described in the progress report to the primary recipient with a frequency of no less than once per year, in alignment with the timing requirements for Research Performance Progress Report (RPPR) submission. 

Principal Investigators on NIH projects with foreign subrecipients must ensure that access to such lab notes, data, etc, is provided in alignment with the timing of RPPR submissions. Cases of subrecipient non-compliance must be reported to Subcontracts@umich.edu.

NIH will not support any agreement that does not meet the minimum requirements outlined in this notice. 

The Office of Contract Administration (OCA) and the Office of Research and Sponsored Projects (ORSP) have worked together to update the subrecipient form / letter of commitment (LOC).  

Additional Resources: NOT-OD-23-182, Subawards, FAQs, or contact us at Subcontracts@umich.edu.

The only allowable appendix materials are:

For applications proposing clinical trials (unless the FOA provides other instructions for these materials):

• Clinical trial protocols
• Investigator's brochure from Investigational New Drug (IND), as appropriate

For all applications:

• Blank informed consent/assent form;
• Blank surveys, questionnaires, data collection instruments;
• FOA-specified items. (NOTE: If appendix materials are required in the FOA, review criteria for that FOA will address those materials, and applications submitted without those appendix materials will be considered incomplete and will not be reviewed.)